Sr. Clinical Trial Assistant

As a Clinical Trial Assistant, you will support a single molecule across multiple clinical programs, managing trial coordination and administrative tasks. This role is crucial in ensuring efficient study execution through organization, document control, and operational tracking. You will provide foundational support for Clinical Trial Management Systems (CTMS) data that is in place but not yet fully utilized. Responsibilities Support multiple studies/programs for a single molecule under the direction of Clinical Trial Managers (CTMs) or Directors. Manage day-to-day study coordination activities that do not require oversight. Maintain study trackers for milestones, timelines, deliverables, and action items. Support follow-up on assigned tasks with internal teams, Contract Research Organizations (CROs), and vendors. Provide data entry, updates, and quality checks in the CTMS. Assist with the population and ongoing maintenance of CTMS data as utilization increases. Identify and flag inconsistencies or gaps to CTMs. Prepare and distribute agendas, minutes, and action logs for study meetings. Assist with preparation, formatting, and review of study documents and communications. Communicate with CROs and vendors as directed. Escalate operational issues or risks appropriately to CTMs. Essential Skills Understanding of the clinical trial lifecycle and supporting multiple studies concurrently. Familiarity with clinical systems such as CTMS and document repositories. Strong attention to detail, organization, and follow-through. Ability to take ownership as needed and work effectively in an environment with developing processes and infrastructure. Prior sponsor-side CTA or Clinical Research Associate (CRA) experience. Strong time management and prioritization skills, especially when handling multiple urgent tasks. Strong TMF (Trial Master File) filing, TMF quality control, and inspection readiness experience. Deep understanding of document quality review, including dates and signatures. Ability to verify all versions of required documents. Additional Skills & Qualifications Experience in on-site co-monitoring visits or relevant monitoring experience is a plus. Demonstrates problem-solving skills and critical thinking about quality and compliance. Confidence in speaking about their experience and expertise. Work Environment The position is flexible, allowing for remote work with a preference for candidates who can work in Pacific Standard Time (PST). There is an option to work on-site once a week in South San Francisco. The role offers 6 paid holidays and 1 week of accrued PTO per year. This is a 12-month position with the possibility of extension based on business needs and performance. Job Type & Location This is a Contract position based out of South San Francisco, CA. Pay and Benefits The pay range for this position is $50.00 - $60.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully remote position. Application Deadline This position is anticipated to close on Aug 17, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.