Sr Real Estate Transaction Coordinator

Job Description:

We are hiring a full-time Senior Real Estate Transaction Coordinator to support the client across residential and commercial real estate transactions, with a strong emphasis on commercial real estate. This is a senior-level role for someone who already understands the transaction process and can take ownership of deals from executed contracts through closing without needing significant training or oversight. Previous commercial real estate transaction experience is mandatory.

The ideal candidate is extremely sharp, proactive, and confident working directly with clients, agents, attorneys, lenders, title companies, and other parties involved in a transaction. You should be able to review a deal, understand where it stands, identify what is missing, and drive the next steps without waiting to be told what to do. While there are administrative responsibilities, the priority of this role is owning transaction execution and keeping deals moving. Full-time. Fully remote. Must be ENGLISH-SPEAKING.

Hours: 9am–5pm CST.

Salary: $3,000/mo

Key Responsibilities:

• Manage residential and commercial real estate transactions from executed contract through closing
• Take ownership of commercial transactions, understanding the requirements, documentation, deadlines, and parties involved throughout the process
• Prepare contracts, buyer/seller documents, disclosures, amendments, and other transaction documentation for review
• Review transaction documents for accuracy, completeness, and potential issues before they become problems
• Manage documents through Dotloop, including preparing files for signature and distributing completed documents
• Coordinate directly with clients, agents, lenders, attorneys, title companies, inspectors, vendors, and other parties involved in each transaction
• Track contractual deadlines, contingencies, due diligence periods, financing requirements, and closing milestones
• Schedule inspections, appraisals, financing milestones, final walkthroughs, and closings
• Maintain complete and organized transaction files and ensure all required documentation is collected
• Proactively communicate with clients throughout the transaction and provide clear updates on outstanding items and next steps
• Identify missing documents, information, approvals, or action items and follow up until they are resolved
• Maintain internal transaction systems and ensure leadership has clear visibility into the status of every active deal
• Answer incoming calls and manage email correspondence related to active transactions
• Monitor communication from leadership and take action quickly when something requires attention
• Support general administrative and data-entry needs related to the real estate business
• Manage monthly email mailers through Mailchimp
• Assist with social media content, primarily for LinkedIn, including sourcing or creating images
• Use AI tools such as ChatGPT and Claude to support writing, research, image editing, and administrative work
• Make basic edits and updates to the company’s WordPress website

Key Qualifications:

• 4+ years of experience in real estate transaction coordination, real estate operations, legal administration, or a similar role
• Direct commercial real estate transaction experience is required
• Strong understanding of commercial real estate contracts, documentation, due diligence, and closing processes
• Experience taking ownership of transactions with limited supervision
• Strong understanding of real estate deadlines, contingencies, and transaction documentation
• Excellent written and verbal English communication skills
• Extremely attentive to detail with the ability to identify discrepancies, missing information, and potential issues early
• Proactive and self-directed; comfortable determining the next step and driving transactions forward independently
• Confident communicating directly with clients, attorneys, lenders, title companies, agents, and other professionals
• Strong judgment and ability to recognize when an issue can be handled independently versus when leadership needs to be involved
• Strong computer skills and ability to quickly learn new platforms and processes
• Professional and discreet when handling confidential client and transaction information
• Must own and be able to use a working computer with high-speed internet
• Must be ENGLISH-SPEAKING

Nice to Have:

• Experience with Dotloop and Follow Up Boss
• Familiarity with Dropbox, Microsoft Word, Excel, and PDF editing tools
• Experience with Mailchimp and LinkedIn
• Familiarity with ChatGPT, Claude, or other AI tools
• Experience making basic updates to WordPress websites