Staff Accountant- Special Projects

Position Location: Flexible Apply By: August 22 nd , 2026 About JFF Jobs for the Future (JFF) drives transformation of the U.S. education and workforce systems to achieve economic advancement for all. Seeing that millions of people are unfairly shut out of quality jobs and the chance for a better life, our goal is to align education, workforce, and employment changemakers toward a shared North Star: By 2033, 75 million people facing systemic barriers to advancement will work in quality jobs. To achieve that goal, we design solutions, scale best practices, influence policy and action, and invest in innovation. With a staff of more than 200 people across the country working remotely and in offices in Boston (headquarters), Washington, DC, and Oakland, California, we operate at the national, state, and local levels, forging deep partnerships with employers, investors, entrepreneurs, policymakers, and education and workforce development providers to break down barriers and reimagine what’s possible. We’re on a path of ongoing growth and expanding impact. We have an operating budget of $70 million, and we’re funded by dozens of leading government agencies, foundations, and corporations. Learn more about JFF and join us as we build a future that works—for everyone. Equal Employment Opportunity at JFF Inclusion, belonging, and well-being are core to JFF’s North Star and mission, and we seek to invest in and learn from those who represent the communities we serve as it is important to the success of our work and the engagement of our staff members. We aim to cultivate a culture that centers the overall care, well-being, and success of the employee through flexible work hours, balanced workloads, professional development, and career advancement opportunities for all. JFF is a fair chance employer and in alignment to our North Star , we hire based on qualifications, and experience, and we are committed to fair opportunity for all qualified candidates – including those without a 4-year degree or formally incarnated individuals. About the Position The Staff Accountant, Special Projects is responsible for processing special project invoices and supporting compliant, timely accounts payable operations for Jobs for the Future (JFF). This role partners across program, grant, and accounting teams to manage vendor payments, maintain strong documentation, and support grant-related financial processes . What You'll Do Accounts Payable and Invoice Processing Review vendor invoices to ensure compliance with grant terms and internal requirements. Enter invoices into NetSuite and confirm that complete supporting documentation is attached. Process adequately documented accounts payable invoices in accordance with JFF policies and established timelines. Process weekly check runs to support timely vendor payments. Resolve payment issues and respond to vendor inquiries as needed. Monitor the accounts payable email inbox and respond to questions from JFF staff and vendors. Work within vendor portals to submit online payments and ensure timely recording in the accounting system. Process journal entries in NetSuite as needed, including entries related to online payments. Vendor and Contract Management Maintain current vendor information on file, including W-9 documentation and ACH payment details. Build and manage strong relationships with internal staff and external vendors to provide excellent customer service. Update vendor contract information and track remaining payments against approved agreements. Process Forms 1099 for all eligible vendors. Cross-Functional and Grant Support Partner with program staff and the Grant Management team to obtain invoice approvals for payment. Coordinate information sharing between JFF and the Prime organization, including regular payment reporting. Collaborate with the Director of AP & AR to support cash requests from Prime and drawdowns from the payment management system with appropriate reviews and approvals. Partner with Contracts and Grant Stewards teams to ensure procurement policies are followed. Who You Are The qualifications listed within the job description are intended as a guide and we do not expect candidates to bring all experiences and skills listed. Research supports that self-selecting out of potential professional opportunities is particularly common among individuals with identities that are marginalized in professional spaces. So, if you believe that you can meet the overall expectations of the position, we encourage you to apply so that we have an opportunity to learn more about you and the unique strengths you would bring to the work. You bring 3 to 5 years of relevant accounts payable experience in a fast-paced organization. Experience working on federal grants. You are proficient in Microsoft Excel, Microsoft Word, and database applications; familiarity with accounting software such as NetSuite is helpful. You have experience working with nonprofit organizations or in cost accounting. You have Knowledge of general accounting principles and practices. You possess strong organizational, analytical, and problem-solving skills. You have strong written and verbal communication skills. You have the ability to manage multiple priorities, work under pressure, and meet deadlines. You are Detail-oriented, collaborative, proactive, and committed to continuous learning. You bring [insert clear example(s) of what you expect a candidate to have done in their prior experience] (New hires at the [role level] level at JFF typically bring [x] years of prior professional experience through a combination of full-time, part-time, internship, and/or freelance positions) You possess high energy and passion for JFF’s mission and North Star, and the ability to apply JFF’s core values to all areas of your work You are energized by stewarding JFF’s inclusion, belonging, and well-being values and practices within your day-to-day work, including embracing and celebrating the di fferences that each individual brings to JFF You value building positive and collaborative relationships with others, including people whose identities and backgrounds differ from your own What We Offer At JFF, we’re fueled by the desire to create a world where everyone has equal opportunity for economic advancement. Our team works hard to push the boundaries of what is possible, and in return, we provide a gratifying work experience, competitive salaries, and a comprehensive benefits program that includes flexibility and choice as core values in order to support people wherever they are in their lives and careers. JFF has offices in Boston, Oakland, and Washington, DC; employees are welcome to use JFF office space to work in-person or hybrid, or completely remote. To improve the employee experience and promote productivity while working remotely, JFF offers an annual home office stipend to all regular full-time and part-time employees. In addition, new employees receive office equipment as needed . The hiring range for this rol e is $ 68,000 - $ 85,000 annually , in alignment to JFF’ s manager’s s alary band and our compensation philosophy. Starting salaries for new hires will be determined based on a combination of the new hire’s relevant experience and market demands. To Apply As part of your application, please include your resume and a thoughtful cover letter, addressed to Izay Perdomo outlining how your skills and experience meet the qualifications of the position. We are accepting applications through August 22 nd , 2026 (11:59pm). Applications submitted by that date will be reviewed, and candidates will receive updates on their candidacy the following week after application closure. At JFF, we’re also committed to accessibility and want to ensure that everyone, including people with disabilities, can fully access and engage with our application and hiring process. If you are unable to complete this application due to a disability and/or have specific access/accommodation needs in order to fully participate in our hiring process, please contact us at [email protected] . Positions at JFF are not eligible for employer-visa sponsorship or open to F-1 student visa holders.