Sustainability Administrative Assistant

Sustainability Administrative Assistant JB-CHI Oakton - Niles, IL 60714 Apply Overview Salary Range $20.00 - $25.00 Hourly Position Type Internship Job Shift Day Education Level High School Travel Percentage None Category Manufacturing Apply Description The Sustainability Intern provides entry-level data-entry and administrative support for customer and third-party sustainability surveys. The intern will primarily assist with entering approved information into customer sustainability questionnaires, EcoVadis assessments, Sedex surveys, spreadsheets, and online portals. The intern will also help identify incomplete survey fields, track due dates, and follow up on missing information as directed. This is a learning and support position. The Sustainability Intern does not manage sustainability programs or documentation and does not independently approve or submit survey responses. Essential Duties and Responsibilities Assist with data entry for customer sustainability surveys. Enter approved responses into EcoVadis and Sedex. Transfer approved information into questionnaires, spreadsheets, and online portals. Review entries for accuracy, spelling, formatting, and completeness. Identify blank or incomplete survey fields. Update survey trackers, due dates, and open-item lists. Assist with gathering information needed to complete surveys. Request missing information from internal departments as directed. Follow up on assigned open items. Prepare draft survey responses for management review. Assist with basic spreadsheets, tables, and status reports. Support routine emails and meeting follow-up. Attend virtual and in-person meetings as required. Perform scanning, copying, filing, and other clerical tasks as assigned. Maintain the confidentiality of company, customer, supplier, and employee information. Perform other related duties and learning assignments as directed. Learning Opportunities The Sustainability Intern will have the opportunity to learn about: Corporate sustainability programs Customer sustainability requirements EcoVadis sustainability assessments Sedex questionnaires and SMETA requirements Environmental information and reporting Labor and human rights topics Business ethics Sustainable procurement Sustainability data collection and survey completion Authority and Limitations The Sustainability Intern may: Enter approved information into surveys and portals. Update draft survey responses as directed. Track deadlines and incomplete questions. Gather information from internal departments. Prepare basic status updates. The Sustainability Intern may not independently: Approve or submit final sustainability surveys. Interpret laws, regulations, or customer requirements. Establish company policies, targets, or public commitments. Make compliance decisions or approve corrective actions. Manage sustainability programs or documentation. Commit JohnsByrne to customer or third-party requirements. Release confidential information without authorization. All final responses and submissions must be reviewed and approved by the Director of Quality Management and Sustainability or other authorized management. Qualifications The Sustainability Intern provides entry-level data-entry and administrative support for customer and third-party sustainability surveys. The intern will primarily assist with entering approved information into customer sustainability questionnaires, EcoVadis assessments, Sedex surveys, spreadsheets, and online portals. The intern will also help identify incomplete survey fields, track due dates, and follow up on missing information as directed. This position may work on a hybrid schedule, with a combination of remote work and work from the JohnsByrne LA office in Chatsworth, California, as required. The intern must be available to report to the Chatsworth office for meetings, training, assignments, or other business needs. This is a learning and support position. The Sustainability Intern does not manage sustainability programs or documentation and does not independently approve or submit survey responses. Essential Duties and Responsibilities Assist with data entry for customer sustainability surveys. Enter approved responses into EcoVadis and Sedex. Transfer approved information into questionnaires, spreadsheets, and online portals. Review entries for accuracy, spelling, formatting, and completeness. Identify blank or incomplete survey fields. Update survey trackers, due dates, and open-item lists. Assist with gathering information needed to complete surveys. Request missing information from internal departments as directed. Follow up on assigned open items. Prepare draft survey responses for management review. Assist with basic spreadsheets, tables, and status reports. Support routine emails and meeting follow-up. Attend virtual and in-person meetings as required. Perform scanning, copying, filing, and other clerical tasks as assigned. Maintain the confidentiality of company, customer, supplier, and employee information. Perform other related duties and learning assignments as directed. Learning Opportunities The Sustainability Intern will have the opportunity to learn about: Corporate sustainability programs Customer sustainability requirements EcoVadis sustainability assessments Sedex questionnaires and SMETA requirements Environmental information and reporting Labor and human rights topics Business ethics Sustainable procurement Sustainability data collection and survey completion Authority and Limitations The Sustainability Intern may: Enter approved information into surveys and portals. Update draft survey responses as directed. Track deadlines and incomplete questions. Gather information from internal departments. Prepare basic status updates. The Sustainability Intern may not independently: Approve or submit final sustainability surveys. Interpret laws, regulations, or customer requirements. Establish company policies, targets, or public commitments. Make compliance decisions or approve corrective actions. Manage sustainability programs or documentation. Commit JohnsByrne to customer or third-party requirements. Release confidential information without authorization. All final responses and submissions must be reviewed and approved by the Director of Quality Management and Sustainability or other authorized management.