TA Coordinator

Description Recruitment Coordinator - Philippines Position Summary At HealthEdge we know that our people are our greatest asset. As our company continues to grow, we are looking for a talented TA Coordinator to support us as we build incredible teams and continue to expand our collaborative culture. The Recruitment Coordinator provides end-to-end coordination and administrative support throughout the recruitment and onboarding process. This role is responsible for class building, candidate follow-ups, pre-employment requirements monitoring, back-end recruitment processing, and maintaining accurate and up-to-date recruitment records. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable coordinating with candidates and multiple internal departments to ensure candidates move smoothly and efficiently through the hiring and onboarding process. Key Responsibilities Recruitment & Candidate Coordination · Support candidate sourcing activities through job portals, databases, referrals, and other recruitment channels. · Conduct initial paper screening of candidates based on established hiring requirements. · Conduct candidate follow-up and keep-warm calls to maintain candidate engagement throughout the recruitment process. · Coordinate with candidates regarding interview schedules, requirements, offers, onboarding activities, and other recruitment-related concerns. · Monitor candidate progress and proactively follow up on outstanding action items. · Assist recruiters in managing candidate pipelines and ensuring timely movement of candidates through the recruitment process. Class Building & Onboarding · Lead and support class building activities to ensure hiring targets and onboarding requirements are met. · Monitor the completion and submission of pre-employment requirements. · Maintain accurate tracking of candidate requirements and onboarding status. · Conduct follow-up calls and communications with candidates who have pending or incomplete requirements. · Coordinate with HR, Operations, Training, Compliance, IT, and other relevant departments to verify the status of candidate onboarding items. · Escalate delays, issues, or potential risks that may impact a candidate's start date. · Ensure candidates receive timely updates and clear instructions throughout the onboarding process. Recruitment Administration & Back-End Processing · Facilitate back-end recruitment processing, including preparation and coordination of job offers and onboarding documentation. · Post jobs on LinkedIn and other job sites. · Support the recruitment team in maintaining accurate and updated job requisition records. · Ensure job requisition hygiene, including updating candidate statuses, dispositioning candidates, maintaining accurate requisition data, and closing or updating requisitions as appropriate. · Maintain accurate recruitment trackers, reports, and candidate records. · Assist in generating recruitment reports and monitoring hiring progress against targets. · Ensure all recruitment documentation and records are complete, accurate, and properly maintained. Candidate Experience · Maintain professional and timely communication with candidates throughout the recruitment and onboarding process. · Build positive relationships with candidates through regular follow-ups and engagement. · Identify potential candidate drop-off risks and proactively address concerns. · Help ensure a smooth and positive candidate experience from application through onboarding. Qualifications & Skills · Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field preferred. · At least 1 year of Experience in recruitment coordination, talent acquisition, HR administration, or a similar role. · Strong organizational and administrative skills with exceptional attention to detail. · Strong follow-up and coordination skills. · Comfortable communicating with candidates through phone, email, chat, and virtual platforms. · Ability to coordinate effectively with multiple departments and stakeholders. · Proficient in Microsoft Excel, including maintaining trackers, sorting/filtering data, and basic reporting. · Proficient in Microsoft Outlook, Microsoft Teams, Word, PowerPoint, and other Microsoft Office applications. · Ability to manage multiple priorities and deadlines in a fast-paced recruitment environment. · Strong problem-solving and communication skills. · Proactive, dependable, and able to work with minimal supervision. · Experience supporting high-volume or contact center recruitment is an advantage. Key Competencies · Attention to Detail · Organization & Time Management · Follow-through & Accountability · Candidate Engagement · Communication & Coordination · Data Accuracy & Reporting · Problem Solving · Teamwork & Stakeholder Management · Adaptability in a Fast-Paced Environment Success Measures The Recruitment Coordinator will be successful in the role by consistently demonstrating: · Timely and accurate completion of candidate and onboarding trackers. · High completion rate of pre-employment requirements before target start dates. · Effective follow-up and reduced candidate drop-off during the recruitment and onboarding process. · Accurate and timely class building. · Clean and updated job requisitions and candidate records. · Timely processing of job offers and other recruitment documentation. · Strong coordination and responsiveness to candidates and internal stakeholders.