Talent Acquisition Coordination (x/f/m)

Set a new pulse for healthcare! We are looking for a Talent Acquisition Coordinator to join the Tech & Product Recruiting team in Paris . As a Talent Acquisition Coordinator , your mission will be to help deliver a positive candidate and interviewer experience, coordinate complex interviews, and contribute to the improvement of our recruiting processes. This role is a great opportunity to develop your expertise in talent acquisition while applying your organisational, communication, and project management skills in a fast-paced, high-volume environment. You will work closely with recruiters, interviewers, candidates, and hiring teams as part of our global Talent Acquisition organisation across France, Germany, Italy, and the Netherlands. What you'll do Your responsibilities include but are not limited to: Candidate and interviewer experience: Prepare and send clear, timely communications, including emails, messages, and calendar invitations. Act as a reliable point of contact for candidates and interviewers throughout the recruitment process, including welcoming candidates and supporting their onsite experience when needed. Interview coordination: Organise interviews for technical and product roles, from online one-to-one interviews and technical assessments to case studies, panel interviews, and onsite interviews. Coordinate with multiple stakeholders across different time zones and ensure that all participants have the information they need. Recruiting process improvement: Contribute ideas and improvements to our interview processes. Help adapt scheduling workflows to meet candidate and business needs, and take ownership of smaller projects that improve the efficiency and quality of our recruitment operations. Recruitment operations: Support the maintenance of interviewer pools, taking availability, expertise, and diversity into account. Contribute to interviewer training and resources that help create consistent and effective interview experiences. Tools and documentation: Support the adoption of recruitment and scheduling tools, including speech-to-text solutions, to improve efficiency and documentation. Data and reporting: Track scheduling and interview metrics such as time to schedule, time to interview, interview volumes, and declines. Help maintain accurate ATS data and prepare regular reports that support informed decisions about our recruiting processes. Who you are Before you read on: if you don't have the exact profile described below, but you feel this job description matches your skill set, we still encourage you to apply. You could be our next team mate if you: Have 1+ year of experience in recruitment coordination, talent acquisition, HR operations, or a similar people-focused role Have experience coordinating multiple meetings or interviews, ideally in a technical, product, or high-volume environment Have strong organisational skills, attention to detail, and a sense of urgency, with the ability to manage several priorities simultaneously while keeping stakeholders informed Bring a thoughtful and empathetic approach to supporting candidates, interviewers, and colleagues Have a curious, solution-oriented mindset with an interest in how processes and tools work, and a willingness to take increasing ownership of coordination and process improvement projects Are fluent in English with strong written and verbal communication skills, and can adapt your expression to different audiences Now it would be fantastic if you: Speak French, German, or Italian Have experience using an ATS such as Ashby Have worked with scheduling, calendar management, reporting, or recruitment coordination tools What we offer Free comprehensive health insurance (basic package) for you and your children 25 days of paid vacation per year, plus up to 14 days of RTT Free mental health and coaching services through our partner Moka.care Work from abroad for up to 10 days per year thanks to our flexibility days policy Lunch vouchers (Swile card) worth €8.50 per working day, with €4.50 covered by Doctolib A subsidy from the work council to refund part of the membership to a sport club or a creative class 50% reimbursement of your public transport subscription ParentCare Program: Enjoy full salary coverage (100%) during your first month of birth leave and 75% during the second, covered by Doctolib For caregivers and workers with disabilities, a package including an adaptation of the remote policy, extra days off for medical reasons, and psychological support The interview process Interview with your TA Partner Interview with the Manager Business case At least one reference check Job details Fixed Term Contract Full Time Paris, France Start date: as soon as possible Hybrid work setup (up to 2 remote days per week) At Doctolib, we are committed to improving access to healthcare for everyone. This translates into our recruitment process. We evaluate candidates based solely on qualifications and motivation, without any form of discrimination. The more diverse ideas are heard, the more our product will truly improve healthcare for all. You are welcome to apply to Doctolib, regardless of your gender, religion, age, sexual orientation, ethnicity, disability. To ensure equal opportunities, we invite you to exclude personal information (e.g. pictures, age) from your applications. If you require any accommodation, please let us know for support during the hiring process. Join us in building the healthcare we all dream of! All information provided is processed by Doctolib for application management. For data processing details, click here: Germany | France | Italy | Netherlands . Please contact hr.dataprivacy(at)doctolib.com for inquiries or to exercise your rights.