Talent Acquisition Coordinator

Talent Acquisition / Recruiting Coordinator

6-month contract with potential for extension and full-time conversion

Location: Remote

We are seeking a highly organized and detail-oriented Talent Acquisition Coordinator to support the recruiting and onboarding process from candidate scheduling through new hire completion. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and has hands-on experience coordinating pre-employment screening and I-9 employment verification.

What You’ll Do

• Partner with Talent Acquisition Specialists to coordinate and schedule phone screens, skills assessments, interviews, and hiring manager meetings.
• Manage interview logistics, candidate communications, calendars, and follow-up throughout the recruiting process.
• Coordinate and monitor pre-employment screening, including background checks, substance testing, employment verification, reference checks, and other required screenings.
• Manage the new hire and onboarding process, ensuring candidates receive required paperwork and complete all documentation accurately and on time.
• Conduct and/or coordinate Form I-9 employment eligibility verification and ensure all required documentation is completed accurately and in accordance with company and regulatory requirements.
• Track I-9 completion and onboarding requirements, identifying missing or incomplete documentation and following up with candidates as needed.
• Prepare and distribute new hire packages and ensure required paperwork is returned and processed prior to start dates.
• Initiate onboarding workflows and coordinate with internal teams to ensure new hires are fully prepared for their first day.
• Coordinate employee ID creation and other pre-employment setup requirements.
• Maintain accurate candidate and new hire records while ensuring confidentiality and compliance with company policies.
• Communicate professionally with candidates, recruiters, hiring managers, Human Capital team members, and other internal stakeholders.
• Monitor deadlines and proactively resolve issues that could impact interview schedules, background screening, onboarding, or start dates.

What We’re Looking For

• Experience in Talent Acquisition, Recruiting Coordination, HR, onboarding, or a related field.
• Hands-on experience with Form I-9 verification is REQUIRED.
• Strong understanding of the employment eligibility verification process and required I-9 documentation.
• Experience coordinating background checks, drug screens, employment verification, and reference checks.
• Strong organizational skills with the ability to manage multiple candidates and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy when handling sensitive employee and candidate information.
• Comfortable working with applicant tracking systems, HR systems, Microsoft Office, and scheduling/calendar platforms.
• Ability to work independently while collaborating effectively with recruiters, hiring managers, and HR teams.

Why This Role Stands Out

This is a great opportunity for a recruiting or HR professional who enjoys being at the center of the hiring process and making sure every detail is handled correctly—from the first interview through onboarding and I-9 employment eligibility verification.

Please note: Previous hands-on I-9 Verification experience is a MUST for this position.