Talent and HR Operations Senior Specialist

Job description:

Talent and HR Operations Senior Specialist
(Based in Dublin)

PRINCIPAL ACCOUNTABILITIES

Talent Acquisition management

• Provide talent acquisition support to line managers, deciding route to market, customizing interview materials and coordinating interviews.

• Create and manage new job requisitions and manage postings on World Rugby Career Page, Linked in and other job websites

• Screen CVs and conduct first round interviews with applicants

• Maintain Recruitment Module and templates in SuccessFactors and World Rugby Career Page

• Conduct pre-employment reference and identity checks

Employee life cycle process management

• Lead new hire and onboarding processes including inductions
• Create and manage all employment-related life cycle documentation e.g. contracts of employment, employment references, changes in job terms, etc.

• Maintain and administer life cycle events in Success Factors

• Administer employee leave requests including TOIL, family leave and sick leave requests.

• Support employee data reporting requirements

• Manage off-boarding processes

• Manage the People Team Help Desk – responding to queries or routing to appropriate specialists

• Provide input for continuous improvements to existing HR systems, processes and procedures

Learning and development coordination

• Manage enrolment in the Learning Management System (LMS)

• Review LMS content for suitability for employee groups

• Support the HR Director in establishment and maintenance of learning paths in the LMS

• Support LMS reporting requirements

• Coordinate student programs and employee activities

Benefit process administration

• Support Payroll and Benefit Manager on specified projects/ processes

Other Department administration

• Support HR Director and People Team with other projects and administrative tasks

QUALIFICATIONS & EXPERIENCE

Essential:

• Proven track record in Human Resources with 5+ years of experience across HR Administration AND Talent Acquisition.

• Proven success working in a fast paced, multinational organisation, working across multiple time zones using a global HRIS system e.g. Success Factors, Workday, etc.

• At least 2 years experience in talent acquisition with responsibility for screening and assessing applicants

• Familiar with administration of HR policies e.g. Time Off (annual leave, family leave, sickness absence), Disciplinary & Grievance, Dignity at Work, etc.

• Familiar with key employment legislation e.g. Terms & Conditions of Employment, Working Time Act, Family Leave Act. etc.

• Skilled in excel and mail merges

COMPETENCIES

• Talent acquisition and selection

• Employee lifecycle management

• HRIS and HR technology systems administration

• Irish and UK employment law

• HR analytics and reporting

KEY SKILLS & PERSONAL ATTRIBUTES

• Collaboration and service mindset

• Strong team player with a proactive work ethic and a customer-centric approach.

• Quality and integrity

• High attention to detail and commitment to confidentiality and integrity.

• Adaptability and continuous improvement

• Curious, flexible and proactively seeks opportunities for improved ways of working

Diversity, Equity & Inclusion:

World Rugby is committed to building a diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality and inclusion and welcome applications from all individuals, regardless of their background. We strive to be a diverse and inclusive workplace, which reflects the global sport we want to be and where everyone can be themselves and feel they belong.

Flexible Working:

Most of our roles offer hybrid working. We ask colleagues to work:

• Three (3) days a week “out of home”. Two (2) “core” office days (Tuesday & Wednesday) and a third day of your choice to be with stakeholders. “Out of home” can mean working in a World Rugby office/hub, working from a venue or face to face meetings with partners/suppliers/agencies/teammates or other rugby family stakeholders.
• The remaining two (2) days are flexible to work from home (or the office). This applies to our Dublin & London offices.

Our Mission, Vision and Values

The role holder will be expected to embrace the World Rugby mission to grow the global rugby family, support the vision of rugby being a sport for all, true to its values: discipline, respect, integrity, passion and solidarity – and to uphold these values while acting in a responsible and sustainable manner. For more see www.world.rugby/organisation/about-us/values