Travel & Expense (T&E) Specialist - SAP Concur

Role Overview

We are looking for an experienced Travel & Expense (T&E) Specialist to support the global rollout and ongoing operations of SAP Concur across multiple entities and countries. This role is ideal for a professional with strong T&E process knowledge, hands-on Concur experience, and a proven track record in system implementations, transitions, and process standardization initiatives.

The successful candidate will play a key role in ensuring efficient expense management operations, supporting user adoption, driving compliance, and contributing to continuous process improvements.

Key Responsibilities

Concur Rollout & Transition Support

• Support the implementation and deployment of SAP Concur across multiple countries and business entities.
• Participate in project activities, testing, and go-live support.
• Collaborate with local stakeholders to ensure a smooth transition from legacy expense systems.
• Assist in process harmonization and standardization activities during rollout phases.

T&E Operations & Controls

• Review and audit employee expense reports in line with company policies.
• Investigate exceptions, policy violations, and compliance issues.
• Support month-end activities, reporting, and reconciliations related to T&E.
• Monitor operational performance and identify opportunities for process improvements.

User Support & Training

• Act as a key point of contact for Concur users, approvers, and finance teams.
• Deliver end-user training and support adoption of new processes.
• Maintain process documentation, training materials, and user guides.
• Promote best practices and policy compliance.

Continuous Improvement

• Identify opportunities to streamline and automate T&E processes.
• Support optimization of approval workflows and expense audit controls.
• Contribute to reporting and analytics initiatives to enhance decision-making.
• Support standardization efforts across regions and entities.

Qualifications & Experience

• Experience working with SAP Concur in a T&E operations, support, or implementation role.
• Proven experience participating in system implementations, migrations, transitions, or process transformation projects.
• Strong understanding of travel and expense processes, controls, and compliance requirements.
• Experience working in a Shared Services or multinational environment is highly desirable.
• Strong analytical and problem-solving skills.
• Excellent stakeholder management and communication skills.
• Advanced Excel skills and reporting experience are considered an advantage.
• Fluent English; German is a plus.

What We Are Looking For

• Hands-on Concur expert with a strong operational mindset.
• Experience supporting global or regional rollouts and change initiatives.
• Ability to work independently while collaborating with international teams.
• Continuous improvement mindset with a focus on efficiency, standardization, and user experience.

Why Join Us

• Competitive remuneration package: fixed part + bonus paid 2 times a year in March and September. The bonus is calculated according to the company's performance.
• Stable employment conditions: permanent contract
• Ticket Restaurants (2420 euro net by year)
• Life insurance paid for by the company
• Possibility to apply at any time for private medical insurance with Adeslas
• Modern office in an attractive location in Barcelona (5 minutes walking from Sants Train Station)
• Friendly and international working environment with collaborative spirit. We have employees with +33 different nationalities in our Barcelona office!
• Access to an online platform reserved for our employees where you can benefit from discounts on more than 50 brands including fashion, technology, travel, culture, etc.
• Remote work policy: the company provides 250 euro per year gross to manage internet and other expenses.
• Teleworking model: hybrid model with a lot of flexibility
• Flexible benefits in transport, education, kindergarten.