Trial Master File Associate

Trial Master File Associate Fantastic opportunity to join TFS HealthScience! Apply TFS HealthScience is a leading global mid-size Contract Research Organization (CRO) that partners with biotechnology and pharmaceutical companies throughout their entire clinical development journey. Our expertise includes full service-capabilities, resourcing and Functional Service (FSP) solutions. Join Our Team as a Trial Master File Associate - home based in Poland or Portugal. About this role As part of our CDS Ophthalmology Trial Master File team you will working alongside passionate and innovative professionals to ensure our customers achieve their goals. The Trial Master File Associate is is part of the TMF Delivery Business Line within Clinical Development Services (CDS) and will function operationally as a member of the Study Team with the responsibility to organize, maintain and oversee the Trial Master File (TMF) according to company policies, SOPs, Work Instructions, regulatory requirements, TMF Functional Lead and PM delegation. Key Responsibilities: Notify study team that TMF is created and ready for document upload for eTMF or submission to pTMF Develop TMF Plan Provide training on study specific TMF requirements, guidelines including TMF Plan Perform QC2 on documents and documents reconciliation Provide TMF Monthly Reports to PM, Line manager and Head of TMF Delivery Regularly check TMF metrics, follow up on detected issues, ensure acceptable level of metrics Ensure TMF processes timely implementation and execution Adjusting study specific TMF Index/EDL in the relevant files/ system as directed by the PM (Project Manager) Ensure valid forms and templates are implemented and maintained in the assigned projects Check status of duplicates, documents in error, size and path length (if applicable), follow up on necessary corrections accordingly Coordinate Monthly and Quarterly TMF Reconciliation by creating Action Plan and submitting relevant report on the status Ensure TMF AoR completion and monitoring TMF transfer/shipment to the Sponsor Ensure delivery of fully executed TMF AoR to TMF Functional lead Actively follow up that the study team is submitting documentation, EDL maintenance for eTMF in cooperation with study team, following the process described in The TMF Plan and that the TMF is always submission and inspection ready Act as contact person for study team to support on all TMF issues/inquiries independently Identify general areas with missing documentation and inconsistencies and follow up with the study team for resolution Actively taking part in Study Team meetings and updates on the TMF status Assist and attend activities associated to quality controls, audits and regulatory inspections in relation to the TMF Identify TMF quality issues and escalate to the CRM/PM/Director, TMF Functional lead and collaborate in the action plans development Resolve in cooperation with Study team all issue identified by Sponsor after TMF transfer Set up the Investigator Site File (ISF) Actively contribute to the organization and development of routines to enhance the work at TFS Develops and maintains an effective relationship with the study teams Other, as identified by Line Manager Qualifications: At least 1-5 year of experience in CRO or Pharmaceutical Industry with proven TMF Management. No less than 3 years of TMF experience (mandatory) with 1+ years of OPH experience (ideal) Bachelor’s Degree in Health Science or Document Management or equivalent work experience is preferred Knowledge of GCP/ICH guidelines Good written and communication skills Good organizational and multi-tasking skills Good software and computer skills Able to work in a fast-paced environment with changing priorities Teamwork ability Effective time management What We Offer We provide a competitive compensation package, comprehensive benefits and the opportunity for personal and professional growth in a rewarding environment. You’ll be joining a team that values collaboration, innovation, and making a difference in the lives of patients A Bit More About Us Our journey began over 30 years ago in Sweden, in the city of Lund. As a full-service, global Contract Research Organization (CRO), we build solution-driven teams working towards a healthier future. Bringing together over 600 professionals, TFS delivers tailored clinical research services in more than 50 countries with flexible clinical development and strategic resourcing solutions across key therapeutic areas including Dermatology, Neuroscience, Oncology and Ophthalmology. Our core values of Trust, Quality, Passion, Flexibility, and Sustainability are our guiding light serving as the framework for decision-making at all levels of the organization. They assist us in attracting and retaining valuable talent who share our sentiments, resulting in high employee engagement and satisfaction. By aligning on these fundamental values, we cultivate a unified force, geared towards innovation and excellence. This collective effort propels us towards our shared goal and fosters a culture of mutual respect and collaboration. Together we make a difference. Department CDS Ophthalmology Locations Multiple locations Remote status Fully Remote Employment type Full-time Work Arragement Remote REQ ID 557729 Lisboa Gdańsk Katowice Kraków Łódź Poznań Warszawa Wrocław Porto A unique career - Join us About TFS HealthScience TFS HealthScience is a global, mid-sized contract research organization (CRO) partnering with biotechnology and pharmaceutical companies across the full clinical development lifecycle. Our expertise spans full-service clinical development, project-based support, strategic resourcing, and Functional Service Provider (FSP) solutions, matching experienced professionals to roles where they deliver the greatest impact.