US Operations Specialist

🫀Who are we? Volta Medical is an innovative, data-inspired US and European-based growth MedTech aimed at creating and bringing to market cutting-edge AI software products to revolutionize interventional cardiac electrophysiology. Volta has created a data collection and enrichment ecosystem for curated EP lab data which is fed into a physician-validated, machine-learning methodology to support complex AF solutions. Our newest technology, Volta AF-Xplorer II, is a data-driven AI decision support system that easily integrates into the standard physician workflow, providing a patient-tailored approach to complex AF and AT procedures. Our dynamic, innovative team is made up of 100+ collaborators in the EU and USA from a wide variety of backgrounds, including engineers, business professionals, and physicians, working together to develop AI solutions that help electrophysiologists help patients. We are currently looking for a US Operations Specialist to help us in our mission. 🫀Key Responsibilities As the US Operations Specialist, you will oversee and coordinate key operational, supply chain, and quality system activities to ensure the efficient and compliant execution of business operations. This role is responsible for managing logistics, inventory, and operational processes, while serving as the US QMS focal point for document control, traceability, records management, and quality system compliance. Working cross-functionally with Operations, Sales team, Quality, Engineering, and other internal teams, you will help drive operational excellence, maintain regulatory readiness, and support the continued growth of Volta Medical’s US activities. This role reports to the US Business Operations Director (based in the US) and the Chief Clinical & Regulatory Affairs Officer (based in France). Responsibilities include: Distribution, Logistics & Inventory Management Maintain end-to-end product traceability through accurate inventory, asset, and distribution records within the ERP system. Plan, coordinate, and oversee product movements to ensure timely delivery. Manage inventory control processes, including stock monitoring, forecasting, replenishment, and reconciliation activities. Support inventory and operational audits and help identify and resolve discrepancies. Operational Excellence Continuously assess and improve operational workflows and processes. Conduct operational audits to identify discrepancies and support corrective actions. Collaborate effectively with internal teams, external partners, suppliers, and other stakeholders to support business needs. Contribute to the continuous improvement of US operational processes as the organization grows. Documentation, Quality & Compliance Manage the completion and collection of installation, maintenance, and RMA documentation in accordance with QMS requirements. Support US QMS activities related to document control, product traceability, records management, and quality system compliance. Identify, document, and escalate product complaints and quality issues to the Quality Assurance team in accordance with complaint-handling procedures and regulatory requirements. Support complaint investigations, technical escalations, and corrective actions in collaboration with Quality, Operations, and Engineering teams. Ensure compliance with internal procedures and applicable regulatory requirements. Maintain accurate, organized, and audit-ready operational and quality records. Technical Support Provide occasional support for the installation, configuration, deployment, and servicing of devices. Coordinate operational activities required to support the effective deployment and ongoing management of Volta systems. Other activities Provide logistical support for corporate events, conferences, and other business activities as needed. 🫀Your Profile Education and Experience Bachelor’s degree. Minimum of 4 years of experience as an Operations Coordinator or in a similar operational role. Experience working in a startup or fast-growing environment. Previous experience in the medical device industry is preferred, or experience in another regulated industry. Knowledge and Skills Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Copilot. Experience with inventory management software, ERP and/or CRM systems. Excellent written and verbal communication skills. Strong interpersonal skills and high attention to detail. Excellent analytical, problem-solving, and organizational skills. Demonstrated ability to prioritize tasks and manage multiple assignments simultaneously. Self-motivated, adaptable, and able to work independently with minimal supervision. Ability to communicate professionally with external partners, suppliers, executives, and colleagues. Ability to exercise discretion when handling sensitive and privileged information. 🫀Why should you join? Artificial intelligence is expected to revolutionize healthcare in the coming years, and we are at the forefront of this revolution. At Volta Medical, you will have the opportunity to understand the systemic challenges and the areas of impact that AI can have in healthcare, while working as part of a highly diverse, motivated, and experienced team. What we can offer you at Volta Medical: Passionate colleagues that have the same goal in mind: improve patients’ lives A corporate culture based on innovation, empowerment and collaboration An international and multicultural environment Prospects of ambitious evolutions with various professional development opportunities Comprehensive benefits package including medical, dental, vision and life insurance, 401(k) with employer match, PTO and more 🫀Additional Information This is a hybrid position based in Providence, Rhode Island, and open to candidates located in the greater Providence or Boston area, with the ability to work from the Providence office approximately 2 days per week. Volta Medical provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law. 🫀Interview Process Interview with People Team (30-45’) Interview with Director of US Business Operations and Chief Clinical & Regulatory Affairs Officer (60’) Interview with US President (30') Interview with VP Sales and SVP Marketing (60’) Join a company on a human scale, whose operations leave room for initiative and innovation in the service of patients! Volta Medical provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.