V107 - Billing Assistant | Billing & Collections Specialist

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: Join Job Duck as a Billing Specialist and play a key role in ensuring the accuracy and efficiency of the billing process for a fast-paced legal team. In this position, you will collaborate closely with attorneys, review and finalize invoices, monitor accounts receivable, and maintain accurate financial records while providing exceptional client service. Your attention to detail, strong organizational skills, and ability to confidently manage payment follow-ups will have a direct impact on the firm's financial operations. This role is ideal for a proactive professional who thrives in a structured environment, values accountability, and enjoys balancing analytical work with client communication. Monthly Compensation: 1,015 to 1,100 USD Responsibilities include, but are not limited to: Apply incoming payments accurately to the appropriate client accounts. Follow up with clients by phone and email to ensure timely payment of invoices. Monitor accounts receivable and generate aging reports to track outstanding balances. Manage multiple billing projects simultaneously while meeting monthly deadlines. Collaborate with attorneys and internal team members to resolve billing questions and discrepancies. Ensure compliance with billing policies, procedures, and deadlines. Maintain accurate billing and financial records. Distribute monthly invoices to attorneys for review and approval. Prepare billing revisions requested by attorneys and generate final invoices for distribution. Audit, review, and edit pre-bill invoices before they are distributed to clients. Provide exceptional customer service while maintaining professionalism during payment discussions. Requirements: • Experience: Minimum of 2 years of experience as a Billing Specialist within a law firm environment. • Education: High school diploma or equivalent required. Some college coursework is considered an asset. • Schedule: Full-time. Must be available to work during the client's business hours. • Time Zone: EST. Software & Tools • Microsoft Office Suite • Microsoft Excel (Advanced) • Legal billing software • Email platforms (Outlook or similar) • Experience managing accounts receivable, preparing invoices, applying payments, and maintaining accurate billing records. • Comfortable communicating with clients by phone and email regarding outstanding balances while maintaining professionalism. • Ability to manage multiple priorities, meet deadlines, and work accurately in a fast-paced legal environment. Required Skills • Strong attention to detail • Excellent organizational and time management skills • Professional written and verbal communication • Accounts receivable and collections experience • Invoice auditing and billing accuracy • Advanced Microsoft Excel proficiency • Ability to prioritize multiple deadlines • Accountability and ownership • Problem-solving mindset • Confidence handling difficult but respectful conversations • Integrity and professionalism • Growth-oriented mindset • Objective decision-making • Diligent work ethic • Client service orientation Work Shift: Languages: English Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.