Virtual Executive Assistant (Digital Marketing & Project Management Support)

Provide administrative support and project coordination for leadership and cross-functional teams.Work closely with US leadership, HR stakeholders, and the Philippines project management team to support daily operations and project execution. The role will involve a balanced split between executive administrative tasks and project management support, with exposure to digital marketing initiatives and operational projects. Key Responsibilities Executive & Administrative Support Manage calendars, meetings, and scheduling for leadership Organize email correspondence and follow-ups Prepare reports, documents, and presentations for leadership meetings Maintain organized files, records, and documentation Support communication between leadership, HR, and project teams Project Management Support Track project timelines, deliverables, and task progress Coordinate with internal teams to ensure project milestones are met Maintain project management tools such as Monday, Asana, Trello, or ClickUp Prepare project updates and progress reports for leadership Follow up with stakeholders to ensure accountability on tasks Digital Marketing Project Support Assist with coordination of digital marketing initiatives Track marketing campaign timelines and deliverables Support CRM updates, marketing reports, or analytics summaries Coordinate with marketing, content, and operations teams Required Qualifications Minimum 3+ years of experience as a Virtual Assistant, Executive Assistant, Project Coordinator, or similar role Strong organizational and multitasking skills Ability to work independently in a remote environment Experience using project management or task management tools Preferred Qualifications Experience supporting digital marketing projects or marketing teams Familiarity with CRM systems or marketing platforms Experience working with remote teams or international clients Background in operations, marketing, or business support roles Technical Skills (Preferred) Google Workspace or Microsoft Office Project management tools (Monday, Asana, Trello, ClickUp) CRM systems (HubSpot, Salesforce, ActiveCampaign, etc.) Marketing tools (Meta Business Suite, Google Analytics, email marketing tools) Key Competencies Strong attention to detail Excellent organization and time management Ability to coordinate across multiple teams Problem-solving and proactive mindset Professional communication and confidentiality