Workplace Coordinator

At Rocscience, we've spent more than 30 years building world-class geotechnical software that's trusted by engineers in over 140 countries to solve some of the world's most complex engineering challenges. While our technology powers projects around the globe, our success has always been built on our people. We're looking for a Workplace Coordinator for our Toronto office. This isn't just an administrative role. You'll be the first person employees, customers, candidates, vendors, investors, and Board members meet when they walk through our doors. You'll help create an environment where people feel welcomed, supported, and proud to be part of Rocscience. If you're someone who naturally notices the little things, loves staying one step ahead, and gets genuine satisfaction from making everything run smoothly, we'd love to meet you. What You'll Do You'll be responsible for creating an outstanding employee and visitor experience while ensuring our office operates seamlessly. Responsibilities include: Be the welcoming face of Rocscience, greeting employees, candidates, customers, investors, Board members and other guests. Create a warm, professional, and engaging experience for everyone who visits our office. Keep our beautiful downtown office running smoothly by coordinating vendors, building management, office supplies, maintenance, and day-to-day operations. Anticipate issues before they become problems and proactively find solutions with minimal direction. Coordinate office services, deliveries, meeting rooms, catering, and workplace logistics. Help support employee onboarding, office events, celebrations, and company gatherings. Help foster an office culture where employees enjoy spending time together and feel connected to what makes Rocscience special. Build positive relationships with employees across every department and become a trusted resource throughout the organization. Support visiting executives, investors, and Board members by ensuring every interaction reflects Rocscience's professionalism and hospitality. Continuously look for ways to improve how our office operates and enhance the employee experience. Own the day-to-day execution of office culture initiatives such as celebrations, team events, milestones, and traditions that keep Rocscience feeling connected. Manage incoming mail, courier services, shipments, and office communications. Act as a culture ambassador by gathering feedback from employees on what's working and bring fresh ideas to leadership on how to keep morale and engagement high. Partner closely with IT, Facilities, HR, and Leadership to support workplace initiatives and company priorities. What We're Looking For We're looking for someone who is organized, proactive, and genuinely enjoys helping others. You'll likely be successful if you: Love creating exceptional experiences for others. Take initiative and naturally identify what needs to be done without waiting to be asked. Are incredibly organized and thrive when juggling multiple priorities. Notice details that others miss and enjoy solving problems before they arise. Build strong relationships with people from all backgrounds and levels of an organization. Communicate professionally and confidently with employees, executives, vendors, customers, investors, and Board members. Enjoy being the go-to person that everyone can rely on. Take pride in creating a workplace that is welcoming, organized, and enjoyable. Bring positive energy, good judgment, and a genuine desire to help others succeed. Embody Rocscience's values in everything you do. Why You'll Love Working Here The opportunity to play a meaningful role in shaping the employee experience at one of Canada's leading software companies. Friendly, collaborative colleagues who genuinely enjoy working together. A brand-new office in downtown Toronto, just steps from King subway station. Hybrid work schedule being in the office Monday through Thursday and Fridays work from home. This is a contract position that will end as of December 31, 2026 with the possibility of extension based on office needs. Base range is $55k-$65k base/annually and vacation Rocscience is committed to fostering an inclusive and accessible workplace where everyone can thrive. If you require accommodation during any stage of the recruitment or selection process, please let us know. We will work with you to provide reasonable accommodations in accordance with applicable human rights and accessibility legislation. We may use AI-assisted technology to support parts of our recruitment process. All hiring decisions are made by our hiring team. If you're excited about creating an exceptional workplace where people can do their best work, we'd love to hear from you.