Tokyo Japan

Full-Time

Unox, a global market leader in the design and production of high-end professional ovens and certified as a Great Place to Work®, is seeking a Administration & Logistics Specialist to join the Unox Service Team in Tokyo.

Main responsibilities

Manage customer POs, create and maintain customer accounts, process orders, prepare quotations, sales orders, delivery notes and invoices, and maintain customer and product master data.
Coordinate delivery schedules, shipping instructions, consignment stock, PODs, returns, exchanges, delivery issues, and communication with customers, warehouses, and logistics partners.
Handle employee travel expenses and reimbursement.
Perform data entry and maintain information across internal and external systems, including customer-specific EDI and web ordering platforms, while supporting future SAP implementation.
Provide Sales with order, inventory, shipment, and customer information; cooperate with Sales and Order Management on credit collection; and collaborate with Accounting team members across the Unox Group.

Requirements

Previous experience in administration, order management, customer service, accounting, or a similar role.
Good organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
Good knowledge of MS Office, particularly Excel; experience with SAP or other ERP systems is a plus.
Good communication skills and ability to collaborate effectively with customers and internal departments.
English proficiency; knowledge of Japanese.

What Unox offers

Mentorship & coaching
Career growth & training programs
Diversity & inclusion policies
International mobility & relocation support
Team building activities
Expense reimbursement

The job position is open to candidates of all genders and gender identities, in compliance with current equal opportunity regulations.

Administration & Logistics Specialist

Administration & Logistics Specialist

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