CEO Executive Personal & Wellness Assistant

Job Title: CEO Executive Personal & Wellness Assistant

Company: MR Global Trade & Tech Innovation UG

Operating by: MR Global Group

Location: Frankfurt, Germany

Job Type: Full-time

Work Mode: Onsite

Department: Executive & Operations Management / CEO Office

Reports To: CEO

About the Job

MR Global Trade & Tech Innovation UG, operating by MR Global Group, is seeking a highly professional, trustworthy, organized, and discreet CEO Executive Personal & Wellness Assistant to provide comprehensive executive, personal, lifestyle, wellness, and day-to-day support to the CEO.

The successful candidate will work closely with the CEO across business activities, meetings, travel, events, home-based personal requirements, appointments, wellness routines, and daily activities.

This is a high-trust position requiring exceptional confidentiality, flexibility, professionalism, emotional maturity, and the ability to anticipate the CEO’s requirements and provide continuous support wherever the CEO is working or travelling.

The role combines Executive Personal Assistance, Lifestyle Coordination, Wellness Support, Travel Assistance, and Personal Administration.

Key Responsibilities

• Provide comprehensive day-to-day executive and personal assistance to the CEO.

• Manage and coordinate the CEO’s professional and personal calendar, appointments, meetings, commitments, and daily schedule.

• Accompany and support the CEO during business meetings, corporate events, conferences, networking activities, travel, and other official engagements when required.

• Provide personal support to the CEO during domestic and international travel, including itinerary coordination, transportation, accommodation, meals, appointments, and personal requirements.

• Coordinate the CEO’s health and wellness schedule, including appointments with qualified doctors, dietitians, nutritionists, fitness professionals, wellness providers, and other specialists.

• Assist with maintaining the CEO’s planned wellness, fitness, nutrition, rest, and lifestyle routines according to professional guidance.

• Coordinate healthy meal arrangements, dietary schedules, fitness appointments, wellness activities, and related personal requirements.

• Support the CEO with personal appointments, reservations, shopping, errands, deliveries, and other authorized personal arrangements.

• Coordinate selected household and personal services when the CEO is at home, including communication with authorized service providers.

• Ensure the CEO has the required personal items, documents, travel materials, appointments, and arrangements prepared in advance.

• Monitor schedules, deadlines, appointments, commitments, and follow-up actions and provide timely reminders.

• Handle selected communications, calls, messages, correspondence, bookings, and coordination on behalf of the CEO.

• Prepare meeting materials, schedules, notes, reminders, documents, and other requirements as requested.

• Coordinate with internal departments, clients, business partners, hotels, travel providers, wellness professionals, service providers, and other authorized contacts.

• Assist the CEO during international business travel, sourcing visits, trade exhibitions, conferences, and strategic business activities.

• Maintain a high level of professionalism and appropriate conduct when accompanying the CEO in public, corporate, and private environments.

• Protect the CEO’s time by prioritizing requests, managing schedules, and ensuring important matters receive appropriate attention.

• Maintain strict confidentiality regarding the CEO’s personal life, family matters, health and wellness information, business activities, travel plans, financial information, and company affairs.

• Anticipate the CEO’s routine requirements and proactively organize arrangements before they become necessary.

• Perform other executive, personal, lifestyle, and wellness-support duties reasonably assigned by the CEO.

Health & Wellness Support

The position includes coordination and personal support related to health and wellness.

The successful candidate will:

• Coordinate appointments with qualified healthcare, nutrition, fitness, and wellness professionals.

• Maintain wellness schedules and reminders.

• Coordinate meals and lifestyle arrangements based on instructions provided by qualified professionals.

• Support the CEO’s fitness, nutrition, wellness, and personal-care routines.

• Maintain confidentiality regarding all personal and wellness-related information.

Important: This position does not independently provide medical, clinical, or professional dietetic advice unless the candidate holds the appropriate professional qualifications.

Travel & Accompanying Support

The successful candidate must be comfortable accompanying the CEO when required.

Responsibilities may include:

• Domestic and international business travel.

• Hotel and accommodation coordination.

• Airport and transportation arrangements.

• Business meetings and corporate events.

• Trade exhibitions and conferences.

• Personal and wellness arrangements during travel.

• Coordination of meals and daily schedules.

• Handling short-notice changes to travel or personal schedules.

Qualifications

• Master’s or Bachelor’s degree or equivalent professional qualification is preferred.

• 2–5+ years of experience as an Executive Assistant, Personal Assistant, Private Assistant, Lifestyle Assistant, Executive PA, or similar high-trust support role.

• Experience supporting a senior executive, entrepreneur, business owner, family office, or high-level professional is an advantage.

• Strong organizational, scheduling, coordination, and multitasking abilities.

• Excellent English communication skills.

• Strong interpersonal and professional communication skills.

• High level of discretion, confidentiality, integrity, and personal responsibility.

• Comfortable working closely with a CEO in professional and personal-support environments.

• Willingness to accompany the CEO during domestic and international travel.

• Flexible and adaptable approach to changing schedules and requirements.

• Good knowledge of Microsoft Office / Google Workspace and digital scheduling tools.

• Interest or experience in wellness, nutrition, fitness, lifestyle management, hospitality, or healthcare coordination is an advantage.

• German language skills are an advantage.

• Candidates must be ready to relocate to and work onsite in Frankfurt, Germany.

What We Offer

• High-trust executive position within an international organization.

• Direct professional exposure to the CEO and Executive Management.

• Opportunity to work across business, executive, lifestyle, travel, and wellness-support functions.

• International business travel and exposure to global business activities.

• Professional and personal development opportunities.

• Career growth within Executive Management and Corporate Leadership support functions.

• Professional, confidential, and collaborative working environment.

• Competitive salary with performance-based incentives.

• Leadership and professional development opportunities.

• Visa sponsorship and relocation support may be available for selected international candidates based on company policies and role requirements.

Important Note

This is an onsite, full-time executive support position based in Frankfurt, Germany. The successful candidate must be comfortable working closely with the CEO and providing support across office, business travel, events, personal activities, and home-based requirements, as reasonably required by the role.

The position requires a high degree of trust, confidentiality, flexibility, professionalism, and availability according to the CEO’s schedule, subject to the applicable employment agreement and German employment regulations.

Remote work is not available for this position.