Department Administrator (Aтырау 29/10/2020)

Job Accountabilities

Provide quality and proactive administrative support to Strategy & Business Directorate (SBD), with priorities coordination by SBD Director;

Prepare weekly / monthly SBD highlights;

Facilitate and schedule SBD events and meetings: Town Hall, Workshops, Lunch and Learn sessions etc.;

Assist in preparation of materials/documents/handouts for SBD meetings;

Manage SBD incoming and outgoing correspondence as per approved procedure;

Maintain an archive (electronic and hard copy) of important documents and e-mail correspondences of SBD;

Provide administrative support for meetings with Contracting Companies;

Provide and control an access for Contracting Companies to company databases (Petrolink, VIC, VGP);

Maintain and follow the SBD Whereabouts (leave schedule, training, etc.);

Arrange And Assure

• travel, accommodation, transport, timesheet compilation, visa support to SBD N1- N2 level staff o onboarding assistance and support for new comers (new user account, hardware, telephone, etc.); o organization of the visitors’ reception;
  
  

Support on the SAP blueprint review role for SBD contracts (Purchase order, call off orders, cost control);

Single point / first pass contact for SBD invoices/expenses;

Compilation of monthly VOWD data.

Act as office supplies/stationary focal point, assist in office space allocation / relocation, move of office equipment;

Qualification & Experience Requirements

Professional or academic qualification in topics of accounting, logistics or economics. Or demonstrable equivalent professional experience of not less than 3 years.

Required Competences

Ability to work within a multicultural environment.

High end ICT knowledge and awareness of relevant current, emerging and next generation technologies

Good commercial awareness skills

Strong awareness of cultural issues.

HSSE commitment including safe systems of work / personal safety/ergonomics within office environment.

Good interpersonal skills and business communication skills.

Good organizational and prioritization skills.

Good written and verbal communication skills

Able to communicate in English and Kazakh / Russian in a business environment.

Conditions: Atyrau 5/2

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