Executive Assistant

About OpenAI Foundation AI is already changing how people work, learn, and access care. It has the potential to unlock extraordinary benefits—faster medical breakthroughs, accelerated scientific discovery, more personalized services in healthcare and education, new tools for creativity and invention, higher productivity and economic growth, improved public services like transportation systems, and so much more. But building powerful systems to benefit humanity is only a part of the work of our mission. Advanced AI models will also present new challenges that are already surfacing, and we need to be prepared to identify these challenges and develop solutions to address them. These are the two dimensions of what we’re building the Foundation to do. We aim to enable the use of AI to find solutions to humanity’s hardest problems, transform what people are capable of, and deliver real benefits in people’s lives—while working hard with partners to be ready for new challenges, and to help make society resilient, as AI advances. This work is just beginning. Over the next year, as we quickly ramp up, the Foundation expects to invest at least $1 billion across life sciences and curing diseases, jobs and economic impact, AI resilience, and community programs. This includes early investments toward our previously announced $25 billion commitment to curing diseases and AI resilience. About the role The Executive Assistant will be a proactive and adaptable partner to the Foundation’s leadership, managing complex scheduling, coordinating projects, and optimizing workflows. This role requires independence, task-level ownership, and a deep understanding of the OpenAI Foundation’s mission to foster AGI that benefits humanity. The ideal candidate is comfortable with ambiguity, rapidly-evolving priorities, and can drive best practices to help scale exec and team operations. This role is based in San Francisco, CA and will require 3-days a week in office. Relocation assistance to new employees is available. In this role, you will Build strong connections within the team, becoming a trusted partner to leaders. This includes an understanding of team dynamics, priorities, and stakeholders, facilitating seamless coordination on high-stakes work streams Excel in sharing information clearly and efficiently, adapting communication styles for a broad range of audiences Balance the calendars and priorities of multiple leaders, demonstrating prioritization skills and agility in adapting to shifts in priorities, while maintaining accuracy and meeting deadlines Operate with discretion and independence, proactively optimizing processes and flagging risks, while ensuring sensitive information is handled with care Partner with leadership on aspects of the recruitment process, especially while the Foundation does not have a dedicated recruitment function Requirements 8+ years of experience in an executive support role Supported multiple leaders with complex and highly cross-functional teams Genuine interest in the transformative potential of AI, especially how it can be utilized as an executive assistant Worked directly with teams in a high-growth startup, or similar environment Managed and optimized extremely busy calendars Extreme attention to detail - it’s not a personality trait but an exercised functional skill e.g. mastery of project-based tools; tracking near-/long-term deliverables Exceptional communication skills - being able to tailor a message appropriate to a specific audience (writing an email to a customer vs. an exec) Professionalism and discretion - you understand the balance between transparency and confidentiality Independent task level operator One-team mindset - Partnership and collaboration is a cornerstone in how you operate Extremely fluent in Slack, Google Calendar, Docs, Sheets, Gmail, etc. and other modern productivity software, and are excited to learn and use new tools. Capable and comfortable working in a rapidly changing and often ambiguous environment