Executive Assistant to the CEO

The AI orchestration of your wildest imagination. n8n is the open workflow orchestration platform built for the new era of AI. We give technical teams the freedom of code with the speed of no-code, so they can automate faster, smarter, and without limits. Backed by a fiercely inventive community and 500+ builder-approved integrations, we’re changing the way people bring systems together and scale ideas for impact. Since our founding in 2019, we’ve grown into a diverse team of over 260 - working across Europe and the US, connected by a shared builder spirit and with our centre of gravity in Berlin. Along the way, we’ve: Cultivated a community of more than 650,000 active developers and builders Earned 188K+ GitHub stars, making us one of the world’s Top 40 most popular projects Backed by top investors, from Sequoia’s first German seed to our SAP's recent strategic investment - bringing us to a $5.2bn valuation That’s the company we’ve built. Now we’d love to see what you can build. If you’re applying, try n8n out - whether you’re technical or not - and share a screenshot of your first workflow with us. The easiest place to start is here: app.n8n.cloud/register . We’re in a defining moment of an incredible journey. Come and build with us. We’re looking for an Executive Assistant (EA) to support our CEO. This role is critical to helping our leaders operate at their best, removing friction, managing calendars and travel, and driving forward key administrative and coordination tasks. You’ll work across the business to ensure things run smoothly behind the scenes. This is a high trust, high impact role that sits at the centre of the business. The role offers significant opportunity for growth and increased responsibility as the company scales. Missions Here are your key responsibilities: 🤝 1 - Executive Support Manage the CEO’s calendar, travel, meetings, and expenses Provide briefings and background for key meetings Handle external communication on behalf of the CEO (e.g. emails, LinkedIn, investor/vendor inquiries) Maintain confidentiality and anticipate needs proactively 🎯 2 - Operational Coordination & Projects Track key deliverables and support project execution Prepare presentations, reports, and internal documents Coordinate board meetings, investor updates, and offsites Organise team meetings and cross-functional events 💻 3- Process Ownership & Admin Own and improve internal processes: travel, expenses, vendor tools Act as point of contact for travel systems and related vendors 👥 4 - People & Culture Collaboration Work with People & Ops to support internal initiatives Help coordinate company-wide meetings and team offsites Requirements ✅ Must-have Proven EA Experience: 5+ years supporting senior leadership, ideally in fast-paced or high-growth environments. Strong Communicator: You're emotionally intelligent, and an excellent communicator—both written and verbal. Organised & Proactive: You thrive on bringing structure to chaos and take initiative without being asked. Tech-Savvy: Comfortable with AI tools and modern productivity software. Language Skills: Fluent in German and English Independent & Reliable: You’re self-motivated, dependable, and confident working autonomously. ⁉️ Nice-to-have Startup-Proven: Experience working in a fast-paced, high-growth tech environment where priorities shift quickly. Tool-Savvy: Comfortable evaluating and adopting emerging productivity tools to improve workflows and efficiency. n8n is an equal opportunity employer and does not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status. We can sponsor visas to Germany; for any other country, you need to have existing right to work. Our company language is English. You care about diversity and inclusion? We do too! Check out our Diversity, Inclusion and Belonging initiatives at n8n ( https://www.notion.so/n8n/Diversity-inclusion-and-belonging-n8n-c1bec2fff536422d868b1a438d990e35 ). Location disclaimer: If you see multiple job postings for the same role, it is most likely because we're hiring remotely for this role and posting in different locations to make sure every potential candidate can see the role. Please apply to the location you're the most likely to work from in the future. Benefits Competitive compensation 💸 – We offer fair and attractive pay. Ownership 💪 – Our core value is to “empower others,” and we mean it—you’ll get a slice of n8n with equity. Work/life balance 🏖️ – We work hard but ensure you have time to recharge: Europe: 30 days of vacation, plus public holidays wherever you are. US: 20 vacation days, 8 sick days, plus public holidays wherever you are. Health & wellness 🩺 – Europe: We provide benefits according to local country norms.* US : Multiple low-premium, low-deductible medical plans with coverage for individuals and families—plus a no-cost premium HDHP option with a pre-seeded HSA—along with dental and vision coverage. Future planning 💰 – Europe: We provide pension contributions according to local country norms.* US: 401(k) retirement plan with a 4% employer match. Financial security 🛡️ – Europe: We provide benefits according to local country norms.* US: Company-paid short-term and long-term disability insurance, plus life insurance to support you and your loved ones. Career growth 📈 – We hire rising stars who grow with us! You’ll get €1K (or equivalent) per year to spend on courses, books, events, or coaching to level up your skills. A passionate team 🤩 – We love our product, and we prove it with regular hackathons where we see who can build the coolest thing with it! Remote-first 🌏 – Our team works remotely across Europe, with regular off-sites for team bonding. Some roles, like sales in the US, are hybrid—please check the job description. Giving back 🤝 – We're big fans of open source, and you'll get $100 per month to support projects you care about. AI enablement 🤖 – We believe in working smarter—everyone gets an unlimited AI budget to explore and use the best tools to boost productivity and creativity. Transparency 🙏 – We all know what everyone’s working on, how the company is doing—the whole shebang. * Country-specific details are provided in your contract.