Junior Sales Admin Coordinator

Job Summary

We are seeking a proactive and detail-oriented Junior Sales Admin Coordinator to support sales, administrative, logistics, and accounting functions within the company. The successful candidate will be responsible for preparing quotations and invoices, coordinating shipments, managing office administration matters, and providing support to both internal teams and external stakeholders.

Key Responsibilities

Sales Administration

• Prepare quotations for products and services and maintain accurate quotation records.
• Assist in order processing and sales documentation.
• Maintain customer and sales-related records in an organized manner.

Accounting & Finance

• Perform monthly accounting and bookkeeping duties.
• Prepare invoices, payment records, and supporting accounting documents.
• Monitor accounts receivable and accounts payable.
• Assist with month-end financial reporting and reconciliation.

Logistics Coordination

• Liaise with freight forwarders and logistics service providers to coordinate shipments and deliveries.
• Monitor shipment schedules and ensure timely delivery of goods.
• Prepare and maintain shipping and logistics documentation.

Supplier & Factory Coordination

• Coordinate with factories for shipment arrangements.
• Following up on production and delivery schedules to ensure customer requirements are met.
• Resolve shipment and delivery issues when necessary.

Product Coordination

• Work closely with the Product Manager on product-related enquiries.
• Support customers and internal teams by obtaining product information, specifications, pricing, and availability.

Office Administration

• Manage general office administration duties and facility maintenance.
• Coordinate office equipment servicing and maintenance requirements.

Requirements

• ITE or Diploma in administration, Sales, Accounting, Logistics, or a related field.
• Fresh graduates are encouraged to apply.
• Fluent in both written and spoken English and Mandarin.
• Basic knowledge of accounting and administrative procedures.
• Good communication and coordination skills.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Strong organizational skills and attention to detail.
• Ability to multitask and work independently in a fast-paced environment.
• Positive attitude, willingness to learn, and a strong sense of responsibility.
• PR and work permit applicants are welcomed to apply.

Preferred Attributes

• Experience in sales administration, logistics coordination, or bookkeeping is an added advantage.
• Customer-oriented with excellent problem-solving skills.

Reporting To

• Managing Director
• Work closely with Product Manager, factory representatives, forwarders, customers, and service providers.

Employment Type: Full-Time

Experience Level: Junior / Entry-Level