Personal Assistant

Epworth HealthCare is Victoria’s largest not-for-profit private health care group, renowned for excellence in diagnosis, treatment, care and rehabilitation. Epworth is an innovator in Australia’s health system, embracing the latest in evidence-based medicine to pioneer treatments and services for our patients. At Epworth, we are united in our commitment to fostering a diverse and inclusive workplace—one that is culturally safe and respectful of the enduring cultural and spiritual connections of our people. We value all differences, ensure equitable practices, and empower individuals to lead and learn inclusively in their everyday interactions. Our goal is to create an environment where everyone feels a genuine sense of belonging. Our values and purpose define Epworth's approach and delivery. We pride ourselves on communicating and delivering them in a real and meaningful way. Every Patient Matters. In this role, based at Camberwell and Hawthorn you will be responsible for providing a high-level of administrative support to our executives. Drawing on your organisational skills and prior administrative experience, you will aid our Directors of Clinical Services in the daily running of the hospitals and the broader Division. You will work closely with the divisional executive team and work alongside other divisional and group Executive and Personal Assistants. You will make an impact by: Providing diary and inbox management. Administrative meeting support: Timely preparation of agendas, collating meeting packs, accurate minute and action taking. Drafting and formatting communications, reports and presentations. Assisting in clinical governance preparation and other back-end administrative governance functions. Rostering groups of staff, managing room bookings and reconciling financial accounts. Ad hoc administrative, project and event management. Position Description Inherent Requirements To be successful in this role… You will be a hard-working and motivated individual with a willingness to learn. You will demonstrate a positive ‘can do’ and friendly approach, exceptional communication skills both verbal and written, exceptional customer service, confidentiality and discretion, a high level of initiative and self-direction including the ability to plan, and work under pressure and meet deadlines. You will have : Comprehensive computer skills, including but not limited to advanced knowledge of the Microsoft Office suite. Excellent time management and organisational skills and the ability to prioritise tasks and plan ahead. A base level familiarity of medical terminology. Prior experience in the medical sector will be highly regarded. Previous administrative experience. (must have) Experience in similar PA/EA role is highly advantageous. (would be beneficial but not req.) Exceptional communication and interpersonal skills with the ability to develop purposeful working relationships. A demonstrated ability to maintain absolute confidentiality and privacy. Why Join Epworth? At Epworth, it’s a community. It’s the sense of belonging and being part of an organisation and a team that works to make sure that every patient matters. In addition to this, you will have access to: Salary package up to $15,900 pre-tax annually, leading to greater take home pay The largest educational scholarship program of its kind in Australia Ability to purchase up to four additional weeks of leave Reduced cost of health services for you and your family at Epworth Relocation assistance is available for approved candidates At Epworth, we care. We care about our patients and we care about our people. We care about keeping everyone safe. We care about valuing and empowering our people, and growing careers. And we care about giving our people support and flexibility to thrive, and contribute to our communities. We welcome applicants from all backgrounds. This includes First Nations peoples, people with disability, mature-age and young job seekers, members of the LGBTIQA+ community, and individuals from all cultural backgrounds. We are committed to providing an equitable, inclusive, and barrier-free recruitment experience for everyone. If you need support during the application process or would like to discuss reasonable adjustments, we encourage you to let us know what you need to participate fully and confidently. We understand that sharing your needs can feel daunting, so please know that any information you provide will be treated with the utmost confidentiality and respect. Enquire/ Apply Sound interesting? To apply, click the I'm Interested button to attach your CV and cover letter. For more information, refer to the attached position description or contact [email protected] or phone (03) 9426 0606 . It is a condition of employment with Epworth HealthCare, subject to reasonable exemptions, that you have had an annual Influenza vaccination, where this is required under Epworth policy. As a child safe organisation, all successful applicants are required to satisfactorily clear a National Police Check (conducted by Epworth) and may be required to hold a valid employee Working with Children Check (provided by you). At Epworth, we believe inclusion and diversity are essential to our culture and values. We focus on fairness and opportunity for all – across race, ability, ethnicity, gender, age, sexuality, cultures and beliefs – that reflect the communities we work in. At Epworth, we care.