Sales Administration Assistant

-Visa support may be considered-

A global IT company is currently recruiting a Sales & Administration Assistant to join its Frankfurt office.

The Sales & Administration Assistant will support Account Managers with sales activities, customer coordination, quotation and contract preparation, order management, and general office administration. This role offers the opportunity to work in a diverse international environment while supporting both commercial and operational activities.

The ideal candidate should have sales support or office administration experience, strong business communication skills, proficiency in MS Office and database systems, and a proactive approach to teamwork.

(Ref: HF47551 - Please include this when making any enquiries.)

Main Responsibilities

• Support Account Managers with sales activities, prospect coordination, lead management, customer data administration and order processing
• Communicate with customers and external partners via email, phone and web conferences, responding to enquiries and requests
• Prepare quotations, offers and contract documentation, and coordinate third-party offers
• Manage customer orders and use business systems including Coupa and SFDC
• Cooperate with Finance and internal departments while acting as a first point of contact for customers and external stakeholders
• Support office administration including meeting coordination, asset management, filing systems and communication with facility and logistics partners
• Assist the Administration Team Leader and support business-related projects including the annual NPS survey

Ideal Candidate

• 2+ years of experience in sales support, sales back office or office administration
• Business level of fluency in English
• Working knowledge of Microsoft Office, databases and business applications
• Strong team player with excellent communication skills
• High level of accuracy, diligence and responsibility
• Interested in working in a diverse and international business environment
• German or Japanese language skills would be advantageous

Conditions

• Location: Frankfurt, Germany
• Working Style: hybrid (2 days in office / 3 days WFH after probation)
• Salary: €38,000–€45,000 per annum depending on experience
• Job Type: permanent, full-time
• Working Hours: 40 hours per week from Monday to Friday
• Start: negotiable
• Benefits: travel benefit

Visa Support

Visa support may be considered depending on experience.

Application Notes

If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive, we cannot provide feedback on individual CVs.