Team Administrator

Te whiwhinga mahi | The opportunity Our growing Building Specialist Services Group is looking for a n enthusiastic and dynamic Team Administrator to join our Christchurch office and support our specialist staff . This is a diverse role which will enable you to contribute to team goals by providing day-to-day administrative support to our Digital and Building Technology Team and our Aquatic Services Team . This role is full of variety, and you will assist with a range of activities including: Team coordination and administration Administrative tasks for commercial, financial, and project-related work Preparation of bids and proposals Coordination of events, meetings and office spaces Onboarding of new starters, and general people support Organisation and logistics for regional and international travel ⁠Preparation of marketing and communication collateral Administration of documents, systems, and digital workspaces You'll join a collaborative national network of administrators, provide support to other Building Specialist Services teams as requir ed , and work alongside passionate specialist staff. If you are a proactive self-starter, this role could provide ongoing growth and potentially lead to new opportunities within the Beca group. The Buildings Specialist Services group includes six services: Digital and Building Technology, Specialist Aquatic Services, Fire Engineering, Sustainable Buildings, Asset Management, and Specialist Lighting. The teams offer diverse expertise which enables us to provide advice on varied building-related works , ranging from future-ready low carbon/low energy solutions to critical , regulatory fire engineering and sustainability advice. Our passion, insight, and diverse experience enable us to understand our clients' unique challenges , deliver technical and innovative solutions , and contribute to meaningful change. Ko wai koe | About you You are a proactive and organised A dministrator eager to make a positive impact. You can adapt to changing priorities, manage multiple tasks, and anticipate team needs. You are eager to learn, and you work well under pressure and in a fast-paced environment. You poss ess exc ellent verbal and written communication skills, you're comfortable working with numbers, and you have some financial and/or commercial acumen to support the team with project specific administration. This role requires experience with project administration, along with Office 365 (Word, Excel, PowerPoint, Teams, and Outlook) and SharePoint proficiency . Experience with proposal preparation, Microsoft Dynamics, Oracle Fusion, invoicing, and travel booking is desirable but not essential. Ngā āhuatanga kei a mātou | What we offer A career with Beca will provide you with: Professional development opportunities. A supportive and caring work environment where you can bring your whole self to work. Support with relocation and immigration to suitable applicants. Flexible working arrangements to balance your personal / family commitments. Opportunities to learn from our industry experts and technical gurus across the Asia Pacific. A highly supportive environment of sharing and collaboration. Excellent benefits provided to all staff – including discounted health insurance, discounts on gym memberships, and a number of social club events. Beca prides itself on supporting a diverse and inclusive culture – open to inputs from creative people of all genders, ethnicity, identity, thought and experiences. Tono mai | Apply now! Ready to make everyday better? Apply now.