Trainee (Leveraging Administration for Automation, AI and Digitisation)

Type of position: Trainee Job Type: 30 September 2026 23:59 CEST Selection procedure reference : EMA/TR/11582 Deadline for applications : 30 September 2026 23:59 CEST The European Medicines Agency (EMA) is a decentralised agency of the European Union (EU), located in Amsterdam. It began operating in 1995. It is responsible for the scientific evaluation, supervision and safety monitoring of medicines in the EU. This traineeship opportunity is now open for applications until 30 September 2026 23:59 CEST , with an intake on 1 March 2027. About the traineeship programme The Agency is looking for motivated, qualified recent graduates or students on an Erasmus+ or other programme or PhD students or Master's students, who are interested in gaining experience and contribute to the Agency’s work for every patient in Europe . The purpose of a traineeship at the Agency is to perform tasks that are predominantly in the interest of the trainee’s training and principally serve to increase the trainee’s knowledge and to gain relevant experience. Placement description We are looking for a trainee in the Leveraging Administration for Automation, AI and Digitisation Office. Specific objectives and projects The traineeship position is part of the A‑Division’s digitalisation working group, LEAAAD (Leveraging Administration for Automation, AI and Digitisation). The trainee will directly contribute to the development and implementation of an identified AI‑driven solution (TBC) aimed at simplifying and optimising administrative workflows within the EMA’s Administration Division as per digitlisation roadmap. This role offers hands‑on experience in project delivery and exposure to practical applications of AI in a regulatory environment. Key responsibilities include: - Contributing to the planning and coordination of the selected AI project, including design, testing, and rollout activities. -Gathering and analysing business requirements to align the AI solution with operational needs and process improvement goals. - Collaborating with LEAAAD members and divisional teams to ensure effective integration and adoption of the AI tool. - Participating in data preparation, model evaluation, and performance monitoring tasks to ensure quality and accuracy. - Documenting outcomes, lessons learned, and recommendations for future AI or automation initiatives within the division. Learning outcomes The trainee will benefit from the following learning outcomes: - Understand how AI and automation can be applied to streamline administrative processes in an EU agency. - Translate business needs into concrete AI solution requirements (user stories, use cases, basic acceptance criteria). - Gain hands-on experience in the lifecycle of an AI project: problem definition, experimentation, testing, implementation, and iteration. - Learn to collaborate effectively with multidisciplinary stakeholders in a project setting. - Develop practical skills in using AI tools or platforms relevant to the chosen initiative (e.g. bots, LLM-based assistants, workflow automation tools). - Build competencies in documenting AI project decisions, assumptions, limitations, and lessons learned for future reuse and governance. - Strengthen communication skills by presenting AI project progress, outcomes, and benefits to non-technical audiences. Eligibility criteria To be eligible for consideration for this placement, you are required to: enjoy full rights as a citizen of a European Union Member State or Iceland, Lichtenstein and Norway; possess a relevant u niversity degree (minimum of three years or more) that must have been obtained between 30 September 2025 and 30 September 2026 or be a university student on an Erasmus + or a similar programme or a PhD student or a Master's student with a previous fully finished degree in the areas mentioned before. a thorough knowledge of English (at least level C1) and good knowledge of other official EU language (at least B2) of the Common European Framework for Languages For criteria 1 and 2, you will be required to provide proof in the application form and at the interview stage. Failing to present these documents may result in the disqualification from the procedure . Additional skills In addition to the eligibility criteria, you will have: Knowledge of Python: data cleaning (Pandas, NumPy), data visualization (Plotly) and data validation (Pydantic/Regex) Knowledge of PowerBi (desired) Behavioural Competencies You will demonstrate the following behavioural competencies: Communication skills Interpersonal skills Working with others Adaptability Research and analytical skills Learning and development Conditions of traineeship The traineeship is offered for 10 months (1 March 2027 – 31 December 2027) and takes place at the Agency’s premises in Amsterdam with possibility for teleworking up to 40% of working time from The Netherlands and occasional teleworking from outside The Netherlands. Traineeships are offered for either full-time or part-time (80% or 50%) if combined with university studies. The Agency pays a monthly stipend of € 2,049.77 for a full-time traineeship (reduced accordingly for 80% or 50%) and a travel contribution upon joining the Agency. Each trainee will have a mentor at the Agency who will guide the trainee through the programme. The conditions of employment are stated in the Executive Decision on rules governing the traineeship programme at the EMA available here . Expected selection timelines Deadline for applications 30 September 2026 23:59 CEST Assessments (remote) From mid-October 2026 to mid-November 2026 Decision and offers By end of December 2026 Placement start 1 March 2027 ______________________________________________________________________________________________________ Domenico Scarlattilaan 6 - 1083 HS Amsterdam - The Netherlands Telephone +31 (0)88 781 6000 - Email [email protected] © European Medicines Agency, 2024. Reproduction is authorised provided the source is acknowledged. Join us to work for every patient in Europe! Who we are? Serving a population of 500 million citizens, we promote and protect public animal health in EU Member States, as well as the countries of the European Economic Area, by ensuring that all medicines available on the EU market are safe, effective and of high quality. What do we offer? Meaningful work contributing to protecting the health of every individual and animal in Europe within multinational , multidisciplinary team Development opportunities (e.g. internal mobility, mentoring, peer coaching, career reflection programme, etc.) Work-life balance (flexible working arrangements, teleworking, generous annual leave plus official holidays) Benefits (applicable only to Temporary Agent and Contract Agent vacancies) In principle, initial 5 year renewable contract with competitive monthly national tax-free salary and household & children’s allowances (where applicable). Privileges including expatriation (for expatriate staff) and education allowances (where appropriate) and additional home leave. Relocation assistance. Excellent health insurance scheme and social benefits . Retirement Pension Plan . Read more about Contracts and Salary Useful links: Careers at EMA - Guidance on Recruitment How to apply - our recruitment process Estimate your salary (AST and AD jobs) Estimate your salary (FG jobs) Job Segment: Trainee, Network, Law, Business Process, Entry Level, Legal, Technology, Management, Research