Academic Advisor

• Position Type: Part Time
• Category: Admin - Clerical

Part-Time Academic Advisor

Position Summary

Academic Advisors provide guidance and support to enrolled Kolbe families who are homeschooling their children. As the primary contact for their assigned families, the Academic Advisor plays an essential role in fulfilling Kolbe Academy's mission to serve families who choose to embrace their role as the primary educator of their children. This position requires frequent communication with families and the ability to manage advising conversations, administrative tasks, and academic planning in a remote environment.

The ideal candidate is a mission-driven Catholic who understands and supports the role of parents as the primary educators of their children. Strong preference will be given to candidates with direct experience in the Kolbe program, especially Kolbe parents who have guided students through the curriculum and graduated their student(s) with Kolbe Academy. Successful candidates are relational, organized communicators who enjoy partnering with families to support academic planning, student progress, and long-term educational goals. The ideal advisor is self-directed, detail-oriented, and approaches advising as a vocation of service within Kolbe Academy’s mission of faithful Catholic education.

Essential Responsibilities

Advisors manage a portfolio of assigned families and serve as their primary contact, fulfilling a wide range of advising and administrative functions that include but are not limited to:

• Provide information to currently enrolled Kolbe families about Kolbe Academy's programs, enrollment options, course offerings, and requirements. This information may be related by phone, email, chat, and virtual presentations.
• Partner with parents to develop academic plans using Kolbe courses that reflect each student’s goals, abilities, and educational needs.
• Offer ongoing support and guidance to enrolled families, including answering questions, providing resources, and advice regarding Kolbe’s curriculum, educational philosophy. instructional techniques, college preparation, and other related topics.
• Review course registrations and requested course and program changes to ensure that the student meets all course prerequisites, and that course selections align with Kolbe Academy's graduation requirements and academic standards.
• Proactively communicate with families and students throughout the year.
• Monitor the academic progress of students including graduation progress and long-term academic planning.
• Serve as the accountability mentor for assigned students.
• Support students throughout the college application process.
• Collaborate with other staff members to provide coordinated support and resources for families.
• Coordinate delivery of student records.
• Actively participates on the advising team to help support departmental initiatives and may serve in specialized or team leadership roles as needed.

Compensation and Position Details

This is a part-time hourly position (DOE). Part-time employees receive:

• partial tuition benefits
• vacation accrual
• paid sick leave
• optional participation in a 403(b) retirement plan

Interested candidates should submit a cover letter and resume or curriculum vitae through the online application portal, including relevant academic, professional, and personal references, as well as any homeschooling or teaching experience.

Qualifications

Job Qualifications

• Practicing Catholic willing to take an Oath of Fidelity to the Magisterium and make a Profession of Faith.
• Bachelor’s degree in a relevant field preferred, or relevant homeschooling experience.

Job Requirements

• Part-time advisors maintain a consistent weekly schedule of 5 hours per day coordinated with the Advising Manager.
• Limited travel may occasionally be required

Skills

• Strong preference will be given to candidates with direct experience in the Kolbe program, particularly Kolbe parents who have graduated students from Kolbe Academy.
• Strong written and verbal communication skills with a professional and pleasant phone demeanor.
• Ability to work independently while managing multiple responsibilities and deadlines.
• Ability to collaborate effectively as part of a team.
• Comfort working across multiple technology platforms.
• Advanced computer proficiency preferred.
• Bilingual English/Spanish highly desired.
• Understanding of classical and/or Ignatian methodology preferred.

Physical demands

• Must be able to lift and move objects weighing up to 50 pounds on an occasional basis
• Must be able to sit or stand for extended periods of time