Academics Coordinator

Coord,Academics Requisition ID req37710 Working Title Academics Coordinator Position Grade 10 Position Summary Are you outgoing, confident and professional in all you do? The School of Engineering (SoE) is seeking an experienced Academics Coordinator for two programs: our multi-disciplinary program in Integrative Engineering (IE) and our First-Year Engineering Program (FYE). This is a TEMPORARY position for a maximum of five months (through January 31, 2027). You will report to the Director the IE and FYE programs. This position plays a key role in supporting the overall operations of both programs, assisting with administrative, academic, and program-related functions, and liaising with School and University offices to ensure smooth communication and effective coordination. Key Responsibilities Provide general administrative and operational support for both programs Assist with programmatic operations such as facility management, equipment inventory, purchasing, timekeeping, hiring support, and personnel record-keeping. Support data management by maintaining records, tracking program activities, and compiling reports for departmental planning and assessment. Coordinate meetings, training, recruitment activities, and special events. Serve as a resource and co-supervisor for student employees to help them with timesheets and employment processes. Research and resolve issues related to curriculum, program, and institutional requirements. Assist with academic petitions, program changes, and resolution of academic or administrative issues. This position requires strong organizational skills, attention to detail, and the ability to handle confidential matters professionally. There are no additional staff working in this program, so it’s imperative that you are a self-starter and internally motivated to get things done. If this sounds like you, please submit a resume and cover letter for consideration. Your cover letter should address your experience and career goals as a coordinator for an academic program. Please also describe how you incorporate initiative into your work. Your application will not be considered without a cover letter. See the Position Description for additional information. Conditions of Employment Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. Minimum Qualifications High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications Bachelors Degree (any area) Prior administrative experience in an academic program/department Successful Experience: creating purchase orders; preparing reimbursements for travel or goods; using a corporate credit card; using UNM’s Banner and Lobo Web systems for procurement. Bookkeeping/reconciliation experience Customer service and phone etiquette knowledge and experience Grammar proficiency and the ability to write well Knowledge of business and office etiquette and ability to keep matters confidential Proficiency in MS office, specifically Word, Excel, Outlook Ability to: work independently; work as a member of a team; take initiative A demonstrated commitment to student success, as well as to working with broadly diverse communities. Additional Requirements Will consider part-time work for the right candidate. Campus Main - Albuquerque, NM Department Integrative Engineering (500A) Employment Type Staff Staff Type Term - Full-Time Term End Date 01/31/2027 Status Non-Exempt Pay Hourly: $19.76 to $26.85 Depending on Experience Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 9/2/2026 Eligible for Hiring Incentive No Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please submit a resume and cover letter for consideration. Your cover letter should address your experience and career goals as a coordinator for an academic program. Please also describe how you incorporate initiative into your work. Your application will not be considered without a cover letter. Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.