Accountant

Job Title: Accountant / Financial Administrator Job Description This role oversees the financial operations and records of the U.S. organization, ensuring compliance with relevant laws and regulations while maintaining accurate accounts and producing timely financial reports and statements. The accountant provides financial advice and guidance to leadership and staff, manages full-cycle accounting with a focus on accounts payable, accounts receivable, bank reconciliations, general ledger, cash management, payroll processing, and tax compliance, and supports both local and global finance activities. Responsibilities Prepare general ledger entries, financial statements, and financial reports in accordance with group accounting policies and local GAAP. Assist with month-end and year-end closing cycles, including reconciliations and journal entries. Maintain and strengthen internal controls to ensure compliance with financial regulations and company policies. Identify and discuss process improvements with the financial controller to enhance efficiency and effectiveness of internal controls. Respond to information requests, research and interpret financial data, and answer accounting and financial questions as directed by senior finance leadership. Support the global finance team in budgeting and forecasting processes. Oversee the end-to-end accounts receivable process, including invoicing, payment processing, and collections. Ensure timely and accurate posting of cash receipts, refunds, and adjustments. Maintain regular communication with customers regarding outstanding invoices and payment status. Manage and resolve customer billing disputes and discrepancies through clear, professional communication. Prepare and analyze accounts receivable aging reports, identify trends and potential issues, and notify sales leadership of past due or unpaid invoices for collection follow-up. Serve as the primary point of contact for all invoice management, including submissions, corrections, approvals, and related inquiries. Oversee the accounts payable process, including invoice processing, payment disbursements, and vendor management. Ensure all invoices are correctly coded and approved in accordance with company policies. Prepare and process electronic transfers and payments and follow up on unmatched payments. Maintain accurate records of all accounts payable transactions and ensure proper documentation. Monitor and respond promptly to incoming emails related to accounts payable. Run monthly credit card reports, download monthly statements, and send them to the external service provider. Maintain and file new tax registrations in state and local jurisdictions in coordination with an outside enrolled agent firm. Manage registrations and filings for sales tax, use tax, 1099 reporting, personal property tax, K-1s, and federal and state tax obligations. Reconcile sales and use taxes for multiple states on a monthly, quarterly, and annual basis as required. Maintain and file the NDA database and contract database, ensuring documentation is current and organized. Act as the U.S. point of contact for the contract management tool and coordinate its use for contract-related activities. Coordinate quotes and renewals for general liability, umbrella, product, and directors and officers insurance in collaboration with the legal department. Maintain a database of certificates of insurance and ensure records are up to date. Manage chargeback reports with distribution partners, ensuring accuracy and timely resolution. Manage state licensing requirements for prescription (Rx) devices. Coordinate fixed asset management activities in collaboration with field sales. Collaborate closely with the accounting team, including a junior accountant handling transactional invoicing, to ensure accurate and efficient financial operations. Communicate clearly and professionally with internal stakeholders and external partners to support financial and operational objectives. Essential Skills 3–5 years of progressive accounting experience. Bachelor’s degree in Accounting, Finance, or a related field. Strong general ledger experience, including journal entries and full-cycle accounting. Hands-on month-end and year-end closing experience. Proficiency in accounts payable and accounts receivable processes. Experience with financial reporting and preparation of financial statements. Experience with bank reconciliations and cash management. Knowledge of payroll processing practices. Experience with sales and use tax compliance and reconciliation across multiple states. Working knowledge of Microsoft Excel, including pivot tables. Solid understanding of accounting principles and tax regulations. Ability to maintain accurate financial records and robust internal controls. Excellent written communication skills, with the ability to draft clear emails, reports, and documentation. Strong verbal communication and interpersonal skills for effective collaboration with colleagues, customers, and vendors. Reliable, self-motivated team player capable of proactively managing day-to-day responsibilities. High attention to detail and accuracy, with a focus on verifying facts and resolving issues thoroughly. Ability to work independently in a remote environment while meeting deadlines and performance expectations. Additional Skills & Qualifications Experience working in the medical device industry is highly beneficial. Experience with Microsoft Dynamics 365 Business Central is a strong plus. Background working with large healthcare facilities and organizations such as major distributors and OEM customers. Experience with IDN and GPO fee processing. Comfort working with contract management tools and insurance documentation. Ability to support budgeting and forecasting in a global finance context. Demonstrated ability to identify process improvements and contribute to more efficient financial operations. Adaptability to a fast-growing organization with a start-up feel and established international presence. Work Environment This is a remote role based in Colorado, ideally within the Denver metro area, working on Mountain Standard Time. You will join a small, collaborative accounting team of two existing members, including a manager and a junior accountant who focuses on transactional invoicing. The culture emphasizes high attention to detail, factual accuracy, and direct communication, with an expectation that work is done right the first time while maintaining a "work hard, play hard" mindset. The broader organization develops, manufactures, and distributes specialized medical products for patient warming before, during, and after surgery, single-use flexible endoscopes, intensive care, surgery, sterilization, and a range of specialized and general care products. The environment offers growth potential and a dynamic, start-up-like atmosphere supported by an established international Background. Benefits typically include medical, dental, and vision coverage, paid time off and paid holidays, a 401(k) retirement savings plan, and referral reward bonuses. Attire is generally business casual and appropriate for a professional remote setting. Job Type & Location This is a Permanent position based out of Greenwood Village, CO. Pay and Benefits The pay range for this position is $75000.00 - $95000.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. 100% remote why didnt this part clone Workplace Type This is a fully remote position. Application Deadline This position is anticipated to close on Sep 28, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.