Accounting Assistant

Description Position: Accounting Assistant - Remote Department: Home Office (Candidates must reside in RI or MA) Supervisor: Accounting Manager Reporting to this position: N/A FLSA Status: Full-time, Exempt (Administrative) Salary: $50,000-65,000 annually (benefits eligible) Start Date: Contingent upon background check, August or September 2026 Position Summary The Accounting Assistant plays a key role in supporting the Finance team by managing day-to-day transactional accounting functions across Accounts Payable, Accounts Receivable, and cash management. This role reports directly to the Accounting Manager and works closely with cross-functional teams to ensure accurate, timely financial processing and reporting. This is a fully remote position requiring strong attention to detail, organization, and the ability to manage multiple priorities in a fast-paced healthcare environment. Candidates must currently reside in Rhode Island or Massachusetts. Key Responsibilities Accounts Payable & Vendor Management Enter and process vendor invoices accurately and timely Maintain vendor records, including onboarding, updates, and compliance documentation Assist with payment processing and ensure proper coding and approvals Accounts Receivable & Billing Prepare and distribute monthly Piccoli Family Office invoices Assist with quarterly CAM (Common Area Maintenance) invoice preparation Support AR tracking and reconciliation activities as needed Cash Management Record and reconcile daily cash receipts across multiple clinics Maintain and track daily cash receipts journals for each location Communicate weekly bank balances to Finance leadership Ensure accurate posting of all cash receipt activity Credit Card & Payment Processing Allocate and reconcile company credit card transactions Record credit card payments in the accounting system Ensure proper documentation and adherence to company policies Third-Party & EHR Posting Post third-party payments within the EHR system based on reporting outputs Ensure accurate linkage between accounting records and billing systems Collaborate with Revenue Cycle team to resolve discrepancies Regulatory & Periodic Reporting Prepare and file annual 1099s in compliance with IRS requirements Assist with audit support and documentation requests as needed Financial Reporting Support Compile and distribute weekly Financial Vital Signs reports to key stakeholders Support ad hoc reporting and analysis requests Reporting Structure Reports to: Accounting Manager Works cross-functionally with: Revenue Cycle, Clinic Operations, and Infrastructure Compensation and Benefits Salary Range: $50,000 – $65,000 annually Benefits: Everest Recovery provides a great benefits package which includes: Generous Paid Leave Eleven paid Holidays Collaborative, Patient-Centered Culture Medical, Dental and Vision Company sponsored life and disability coverage 401(k) Retirement plan w/ company match Employee Assistance Program Additional supplemental insurances available as well Professional Development Why Join Us Remote work environment; on rare occasions, may be asked to travel (sometimes overnight) to locations in MA or ME for work purposes such as open houses, team building, etc. Opportunity to work closely with leadership and grow within the Finance department Exposure to a multi-entity, multi-location organization Collaborative, supportive team culture Requirements Qualifications Required 2+ years of accounting or bookkeeping experience Strong understanding of basic accounting principles (AP, AR, cash applications) Experience with accounting software and Excel High attention to detail and strong organizational skills Ability to manage recurring deadlines and multiple workflows Candidates must reside in RI or MA Preferred Experience in healthcare, multi-location environments, or family office accounting Familiarity with EHR systems and third-party payment posting Experience with 1099 preparation and CAM billing Key Competencies Detail-oriented with a high degree of accuracy Strong time management and prioritization skills Effective written and verbal communication Ability to work independently in a remote environment Collaborative mindset across departments