Accounting & Operations Coordinator

Accounting & Operations Coordinator ( Phoenix, AZ (Deer Valley) — Hybrid

If you're organized, dependable, and take pride in the small details of your work, this role is for you.

Dual Path is the leading provider of worry-free, managed, end-to-end technology solutions and support for senior living communities. Our mission is to enhance quality of life through technology and communication.

We're looking for an Accounting & Operations Coordinator to keep our billing, project documentation, and vendor compliance records accurate and up to date. This role follows established processes and works to a set weekly and monthly schedule, with direction and training from our Director of Finance.

It's a strong fit for someone who wants to build a career in accounting operations alongside experienced professionals in a supportive, collaborative environment. The role also includes coordinating company events and internal recognition programs.

Location: Flex work — hybrid location with time split between your home office and our North Phoenix office (near Deer Valley Airport). Approximately one day per week onsite.

Role Breakdown

• Accounting & operations: 75–85%
• Culture & internal communications: 15–25%

Key Responsibilities — Accounting & Operations

• Prepare and issue customer invoices on the established billing schedule
• Enter, code, and file receipts, vendor invoices, and credit card transactions in QuickBooks Online and other systems
• Collect and track vendor and subcontractor documentation, including W-9s, certificates of insurance, and license records, and follow up until each file is complete
• Maintain project files and compliance documentation using our naming and folder standards
• Compile recurring billing and project reports on a fixed weekly and monthly cadence
• Update and maintain operational tracking spreadsheets with current, accurate data
• Route billing questions and documentation gaps to the appropriate team member and track them to resolution
• Flag discrepancies, missing paperwork, and aging items

Key Responsibilities — Culture & Internal Communications

• Research venues, vendors, and options for company events and present them for approval
• Handle event logistics, including RSVPs, headcounts, orders, and day-of materials
• Draft internal announcements and recognition messages for review before distribution
• Track employee milestones and anniversaries and prepare recognition items on schedule

Required Qualifications

• 3+ years of accounting support, bookkeeping, administrative coordination, or operations experience
• 2+ years of experience with QuickBooks Online
• Working knowledge of spreadsheets, including sorting, filtering, and basic formulas
• Strong written communication skills and comfort following up with outside vendors by phone and email
• Consistent follow-through on recurring tasks and deadlines without reminders
• Reliable, self-directed work habits in a remote setting

Preferred Qualifications

• Exposure to construction, trades, or field services documentation (COIs, W-9s, lien waivers)
• Experience supporting billing or accounts payable in a small-team environment

Why Join Dual Path

Our mission is to enhance quality of life through technology and communication. You'll join a small, collaborative team where communication is direct, expectations are clear, and your work keeps our projects moving. We offer medical, dental, vision, FSA, flex holidays, PTO, and 401k.

Dual Path is an equal opportunity employer.

Salary Range: $52,000-62,000