Accounting Specialist (RF)

Hiring: Full-Time Accounting Specialist - Remote - $9,600 - $15,600/yr 🚀 About the Client 🚀 🚀 A Young Company, Built on Deep Expertise founded last year and led by co-owners who bring 25+ years of combined experience in residential construction and the single-family rental industry. 🏡 Full-Service Construction Company handling custom home building, renovations, remodeling, and general contracting from start to finish. 📈 Scaling Into New Markets growing fast and expanding operations as project volume increases. 🤝 Built on Trust and Transparency known for reliability and operational excellence in every client relationship. 🧡 Small, Tight-Knit Team a close group that treats each other like family while holding a genuinely high work ethic. 🌟 About WeAssist 💡 🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families. ⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles. 🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses. ❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference. 🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don't just work—they grow. ⚒️ Key Responsibilities of the Accounting Specialist 📝 🏦 Daily Bank & Vendor Reconciliation 🧾 Documentation & Receipt Management 💳 Vendor Communication & Payment Processing 📊 Month-End Accounting Operations 📝 Credit Application Processing 📞 Vendor Phone Support (Growing Responsibility) Additional Information: Review this Doc first! How to Prepare for the Recruiting Process - https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb 📢 Why Are They Hiring an Accounting Specialist? 🏢 Our client is hiring an Accounting Specialist to become the foundational member of their accounting team, taking over day-to-day transactional accounting operations. This hire will free the founder to shift from "doing" to "reviewing," so he can focus on scaling the business and building banking relationships. As the company's first dedicated accounting hire, this person will have real ownership in building out the department's processes and SOPs from the ground up. If you're a detail-oriented problem-solver who takes pride in clean books, communicates mistakes openly instead of hiding them, and wants to help build an accounting function from scratch—this role could be a great fit for you. ✨ ✅ Qualifications: Must-Haves: 🔍 Extremely Organized & Detail-Oriented – Sharp enough to catch mysterious transactions and reconcile accounts with precision. 🧩 Strong Problem-Solving Skills – Comfortable investigating and troubleshooting unknown or discrepant transactions. 💬 High Integrity – Communicates mistakes immediately rather than hiding them. 💻 Accounting Software Proficiency – Experience with Xero, QuickBooks, or similar platforms. 📞 Comfortable with Phone & Text Communication – Ready to work with voice calls, Google Voice, texts, and voice messages. 📈 Reconciliation Experience – Background reconciling bank and vendor accounts. Nice-to-Haves: 🌎 Bilingual (Spanish/English) – A plus if supporting the phone and order-taking side of the role. 🏗️ Construction or Field-Operations Background – Experience with job management systems, labor crews, or vendors like Home Depot is a bonus. 📊 Excel Skills – Comfortable with spreadsheets (advanced formulas not required). ☎️ Customer Service Experience – A bonus if taking on order-taking responsibilities. Responsibilities of the Accounting Specialist: Your responsibilities include: 🏦 Daily Bank & Vendor Reconciliation Perform daily bank reconciliations rather than waiting until month-end Review and log daily transactions feeding in from the job management system, credit cards, and bank accounts into Xero Investigate and troubleshoot discrepancies or unclear transactions, flagging charges without associated bills to Project Managers Reconcile vendor statements to resolve charge discrepancies using monthly statements or vendor portal logins 🧾 Documentation & Receipt Management Retrieve auto-drafted transaction receipts by logging into vendor portals and attaching them in the accounting system Help test and implement new receipt-capture tools to streamline the process Document processes and help build out SOPs for the accounting department 💳 Vendor Communication & Payment Processing Email payment summaries to vendors explaining the breakdown of payments applied Reconcile payments in the bank account once they clear through the accounting system 📊 Month-End Accounting Operations Set up and edit recurring templates for month-end journal entries Handle recurring entries such as insurance, payroll accruals, and cost of goods sold for work in process 📝 Credit Application Processing Draft and complete credit applications for new trade accounts using existing templates Convert non-fillable forms into fillable PDFs and route them for final signature 📞 Vendor Phone Support (Growing Responsibility) Act as phone support for suppliers like Home Depot, Lowe's, and Sherwin Williams when field crews are purchasing materials Follow a simple script to record transaction details for each call Help manage a growing call volume as this part of the role expands over time 🏡 Want to Know More About the Client? Our client is a residential construction company founded just last year, but don't let its age fool you—it's led by co-owners who bring more than 25 years of combined experience in home building and the single-family rental industry. From custom home construction to renovations, remodeling, and general contracting, they take pride in delivering high-quality projects while building long-term relationships rooted in reliability and transparency. As they expand into new markets, they're looking to grow a team of dependable, detail-oriented professionals who can operate with the same care and ownership mentality that got them here. It's a close-knit, family-style team that works hard, laughs often, and trusts its people to run with what they're given. 🌟 Culture and Core Values: Strong projects come from clear communication, organized execution, and a respectful work environment. You'll work directly with a founder who's calm, supportive, and always willing to explain the "why" behind a task. 🤝 Integrity & Honesty – Operating with transparency and following through on commitments, every time. 🗣️ Clear Communication – Keeping everyone in the loop so nothing falls through the cracks. 🎯 Organized Execution – Bringing structure and accuracy to every project, big or small. 💪 High Trust, High Ownership – No micromanaging here; the team trains, hands off, and trusts you to run with it. 😄 Work Hard, Laugh Often – A high work ethic balanced with a genuine love of having fun together. Together, this team is building a stronger financial foundation—one accurate reconciliation at a time. 💯 What's in it for you? 😏 Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to: 🚀 Ground-Floor Opportunity – Be the first dedicated accounting hire and help build the department from scratch. 🤝 High Trust, Low Micromanagement – Get trained, then trusted to own your work. 🌎 Fully Remote Role – Work from wherever you do your best work. 💬 Direct Access to Leadership – Work closely with the founder and build a real, long-term working relationship. 📈 Growth Path – As the company scales, so does the scope and impact of your role. 😌 Calm, Respectful Work Environment – Partner with a founder who's mild-mannered, patient, and easy to work with. Your next big opportunity starts here—ready to take the leap? 🚀 🫥 WeAssist: 😌 (Not your average Recruiting Firm…) Started by Reef Colman just six years ago, is not your typical staffing agency... We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers. What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best! Perks: 13th Month Bonus (Wild right?! 🤯) Permanent work-from-home / remote set-up 🌴 Health insurance 🧑‍⚕️ Dental insurance 🪥 Mental health insurance 🧠 Great starting salary 💰 Growth opportunity 📈 Performance-based raises 💸 Prizes and bonuses 🏆 Specifics: Time Full-time; 7:00 AM to 4:00 PM Pacific Time This is a remote position so you can have the freedom to work from anywhere Miscellaneous Attire - business casual when in meetings Professional setup Clean background Good camera Good microphone Strong wifi Tech Stack 💻 Xero (or QuickBooks) 📞 Google Voice / Phone & Text Communication 📊 Microsoft Excel (Nice-to-Have) Compensation Fixed Rate $9,600 - $15,600/yr