Accounts Payable Administrator (6 month FTC)

A typical day as an Accounts Payable Administrator

No two days look exactly the same here, and that’s part of what makes it work.

As an Accounts Payable Administrator, you’ll play a key part in keeping things moving for our customers, suppliers and The Pros around you. You’ll take ownership, solve problems properly, and work with people across the business to make things simpler, faster and better.

You’ll be trusted to get stuck in, make decisions, and see things through.

What you’ll be doing

• Process supplier invoices, matching them to purchase orders and goods receipts while ensuring accuracy and compliance with company processes.

• Prepare and manage payment runs, allocate payments, and maintain supplier accounts in line with agreed payment terms.

• Reconcile supplier statements, investigate discrepancies, and resolve queries efficiently with both suppliers and internal stakeholders.

• Support month-end activities, including journals, accruals, and audit preparation, ensuring financial records remain accurate and up to date.

• Contribute to continuous improvement initiatives, helping to enhance Accounts Payable processes and drive greater efficiency through automation.

What you’ll bring

We’re looking for someone who knows how to get things done and works well with others to make it happen.

You don’t need to tick every single box, but you’ll likely bring:

• Previous experience in an Accounts Payable or finance administration role, with a strong understanding of end-to-end AP processes.

• Proven experience of three-way matching (purchase order, goods receipt, and invoice) within an ERP system.

• Exceptional attention to detail with the ability to maintain high levels of accuracy when processing large volumes of financial data.

• Strong communication and relationship-building skills, with the confidence to liaise effectively with suppliers and colleagues across the business.

• A proactive, organised approach, with the ability to manage multiple priorities, meet deadlines, and contribute positively to a team environment.

Most importantly, you’ll bring the mindset of a Pro:

• You take ownership

• You communicate clearly

• You work collaboratively

• You look for better ways to do things

• You see things through properly

What you’ll get back

🌴 25 days holiday plus bank holidays

🎂 Your birthday off every year to spend how you want

🩺 Healthcare Cashback Plan with money back on things like dentists, opticians and sports massages

💻 Flexible and hybrid working

💪 Free onsite gym at head office

🎓 Training and development opportunities to keep growing your skills and career

🛍️ Discounts and cashback through our perks platform

🎁 Flexible benefits including Holiday Buy

What it’s like here

At HSS ProService, we’re here to take the friction out of hire.

We’ve built a smarter, faster way for businesses to get the tools, equipment and materials they need. We connect customers with trusted suppliers through one simple online marketplace.

But what really makes it work is our people. The Pros.

The ones who step in, solve problems, keep things moving and make life easier for customers and each other.

We use technology, teamwork and bold thinking to make things simpler, clearer and better every day.

The Pros here are Progress Makers, Professionals, Problem Solvers and Proud of the work they do. People who take ownership, back each other, speak honestly and keep things moving.

That means:

• Say it. Own it. See it through.

• Bring in the people power.

• Be straight, be clear.

• Recognise the graft.

No big egos. No overcomplicated processes. Just good people doing good work together.

Different Perspectives, One Platform

We’re not all the same, and that’s what makes us stronger.

Great ideas come from different people, different experiences and different ways of thinking.

Whether you’re starting out, changing careers or looking for your next move, if you’ve got the skills and the drive, we want to hear from you.

Not sure you tick every box? Apply anyway.

If you have questions about the role or recruitment process, email ProCareers@hss.com and one of the team will help you out.

We’re on it. Together.
Always making it better.