Accounts Payable Coordinator

Are You Ready to Make an Immediate Impact? At Babilou Family US, we are key players in a fast-growing industry. Reporting to the AP Lead, the primary goal of this role is to be responsible for accounts payable, processing and reporting on invoices on a daily/weekly/monthly basis for the Babilou Family US and all subsidiaries. Our work is guided by our educational approach, Sustainable Education® , which bridges research and daily practice to help children thrive and lay the foundation for lifelong learning. We’re in what we like to call the science of children . Everything we do is rooted in research about how young minds grow—how they learn, connect, and build the skills that last a lifetime. We also lead our HONOR values: Humility, Open-Mindedness, Nurture, Ownership, and Recognition . This guiding framework fosters an environment where educators, children, families, and partners feel valued, empowered, and inspired to grow. What you’ll do: Review invoices and check requests for accuracy, legitimacy, coding, supporting documentation and proper authorization before processing. Enter invoices and check requests daily into Stampli and Microsoft Dynamics 365 accounts payable module promptly, ensuring proper allocation to cost centers. Amex CC documentation, approvals, tracking, and audit of expenses. Assist AP Lead with preparations of monthly insurance invoices. Assist AP Lead with open payables report and submit it to Accounting Manager for approval before processing weekly check/ACH runs. Assist AP Lead with Check/ACH runs, match invoices to checks, obtain signatures, and distribute/mail vendor checks. Perform vendor account reconciliations to ensure the accuracy and completeness of accounts payable balances, researching and resolving discrepancies in a timely manner. Support the monthly and year-end accrual process by preparing, analyzing, and recording accounts payable accruals in accordance with accounting policies and reporting requirements. Assist with year-end audits by preparing audit schedules, providing supporting documentation, responding to auditor inquiries, and facilitating the timely completion of audit requests. Collaborate on special projects and process improvement initiatives, gathering data, and supporting cross-functional efforts to enhance operational efficiency and financial controls. Regularly monitor vendor accounts to ensure payments are current. Maintain current W-9 information for all active vendors. Respond to/ resolve all vendor inquiries such as payment status of invoices, unpaid invoices, unapplied credits, and invoice discrepancies. Maintain vendor information in Microsoft Dynamics 365, entering new vendors and updating active vendors. Sort and distribute incoming mail. Required & Preferred Qualifications: Bachelor’s degree in accounting or business 3-5 years or more of accounts payable experience Excellent verbal communication skills required for communicating issues and providing concise, thoughtful updates to senior management. Excellent people, team building, and leadership skills. Proficient excel knowledge skills such as sorting, filtering, formatting, and simple formulas (e.g. SUM, AVERAGE, VLOOKUP, PIVOT TABLES) Solid technical, analytical, and problem solving skills. Must be detail-oriented with strong organizational skills. Work Environment & Physical Requirements: Can work at least a full-time, 40-hour a week schedule, sometimes off-hours as the business requires (i.e., deadlines, networking events, conferences, business dinners, etc.). Can sit for long periods of time at a computer in a primarily sedentary position; manual dexterity required to use desktop computer and peripherals. Limited travel may be required (less than 10% of time), valid passport required. We Offer: Up to 50% childcare tuition discount. Comprehensive medical, dental, and vision insurance, effective on your first day of employment. Free First Stop Health membership, providing 24/7 access to virtual primary care, urgent care, and short-term mental health support. 401(k) retirement plan with annual discretionary employer match contribution. Optional life insurance and short/long-term disability coverage, helping provide financial protection and peace of mind. Performance-based pay, including increases tied to certification and/or degree completion. Career growth and professional development opportunities, including training, mentorship, and our dedicated CHILD Conference. Generous paid time off and holiday benefits, including an annual Winter Break closure between Christmas and New Year's so employees can enjoy additional time with family and friends. Employee Assistance Program (EAP), offering confidential resources and support for mental health, financial wellness, work-life balance, and other personal needs. Employee referral bonus program, because great people know great people! Earn bonuses for helping us build an exceptional team. Additional lifestyle and fringe benefits, including tuition and professional development reimbursement, pet insurance, and other programs designed to support you and your family. Babilou Family US is part of a global network of 1,100 early education and child care centers. We provide quality early education and child care across 42 New England schools. Through the experience and talents of nearly 900 early education professionals and in partnership with nearly 4,000 families, we are on a meaningful journey to create optimal learning spaces where children ages 0-5 can learn, grow, and thrive. Our teams, whether at our home office or inside our schools, are change makers – they inspire, create, model, and most importantly make this a great place to work. At Babilou Family US we are consistently recruiting, retaining, and promoting a diverse mix of colleagues who are representative of the diversity within the communities in which we operate. Our focus on equity and inclusion allows us to develop a broader scope of ideas and approaches, offering a collaborative and dynamic educational experience for the youngest members of society. #LI-HYBRID