Accounts Payable & Project Administrator

Accounts Payable & Project Administrator Looking to build your career beyond traditional Accounts Payable and grow into project finance and financial control? This is an opportunity to take ownership of a critical finance and project administration function while working closely with project teams, suppliers, and stakeholders across the business. We're seeking a Project Administrator to support the successful delivery of projects through accurate invoice processing, strong financial administration, and proactive project support. While the role starts with a strong focus on Accounts Payable and supplier invoicing, there is a clear pathway to develop into broader project financial control responsibilities over time. About the Role As Project Administrator, you'll be the key link between project teams, suppliers, clients, and finance functions. You'll help ensure supplier invoices are processed accurately and on time, maintain project records, support invoicing activities, and contribute to the smooth day-to-day administration of active projects. Month-end periods are particularly important, with additional support required to manage increased financial workloads. What You'll Do Process supplier invoices and support accounts payable activities with accuracy and attention to detail. Liaise with supplier accounts teams and key stakeholders to resolve invoice and payment matters. Support project invoicing, reconciliation activities, and financial record management. Maintain accurate records of project-related costs, commitments, and documentation. Assist with budget tracking, cost reporting, and month-end cost capture activities. Coordinate project documentation submissions and provide administrative support to Project Leads. Monitor project deliverables and follow up on administrative actions as required. Communicate professionally with internal and external stakeholders to keep projects and financial processes running smoothly. What You'll Bring Required At least 2 years' experience in Accounts Payable or a similar finance administration role. Qualification or background in Accounting, Finance, Business Administration, or a related field. Experience processing invoices, reconciling transactions, and maintaining financial records. Strong organisational skills with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Ability to work independently while contributing effectively within a team environment. Experience using ERP systems such as SAP, Oracle, Microsoft Dynamics, Pronto, or similar. High attention to detail and commitment to accuracy. Also Required Willingness to support increased workloads during month-end periods when required. Commitment to workplace safety, quality standards, and company policies. Nice to Have Experience with Smartsheet or advanced Excel reporting. Exposure to project administration or project-based environments. Experience in construction, engineering, manufacturing, mining, oil & gas, or related industries. Interest in developing skills in project financial control, forecasting, and cost reporting. Experience with Pronto ERP (training can be provided). What's In It For You Opportunity to step into a business-critical role with immediate impact. Clear development pathway into project financial control responsibilities as your skills grow. Exposure to project finance, budgeting, cost reporting, and operational project support. Training and support on internal systems, including ERP platforms. Work closely with experienced project and finance professionals. Values-driven culture built around Care, Integrity, and Trust. Streamlined hiring process with a single interview stage. Apply Now If you're an experienced Accounts Payable or Finance Administrator looking for the next step in your career and are excited by the opportunity to grow into project finance, we'd love to hear from you. Apply today to be considered. Role type Finance Role Accounts Payable Officer / Specialist Locations Robinsons Cyberscape Gamma, Ortigas Center, Pasig City Remote status Fully Remote Work Schedule Mondays through Fridays (7:00 AM to 4:00 PM Manila time) Shifting Schedule? No Shifts with Daylight Savings? Yes About Satellite Office Satellite Office partners with some of the world’s leading brands to build high-performing offshore teams based in the Philippines. Our people work directly with international clients in roles that are meaningful, challenging, and rewarding. Whether you’re in customer service, IT, digital marketing, finance, or creative design, you’ll be empowered to do your best work, and build a career you can be proud of. At Satellite Office, we’re committed to creating a workplace unlike any other, fostering growth through engaging employee programs, continuous learning and development, team-building experiences, company-wide celebrations, and world-class office spaces. Why You'll Love Working Here: 🌟 You’re Valued. You won’t just be a number. You’ll be part of a close-knit, collaborative team where your contributions matter. 🚀 You’ll Grow. From day one, you’ll have access to learning opportunities, mentoring, and support to help you reach your full potential. 🎉 You’ll Belong. We’re proud of our vibrant and inclusive culture, filled with team-building events, company-wide celebrations, wellness programs, and more. 🏢 You’ll Work in Style. Our world-class offices are located in premium business hubs like BGC and Ortigas. Modern, comfortable, and designed to bring out your best. 💼 You’ll Work with Global Brands. We match you with top international clients where you’ll work directly with their teams and make a real impact. Whether you’re starting a new chapter or growing in your profession, Satellite Office is where you’ll find more than just a job. You’ll find a career you can be proud of.