Accounts Payable Specialist

We are seeking a detail-oriented and proactive Accounts Payable & Accounts Receivable Specialist based in South Africa to support the financial operations of a U.S.-based organization. This role is responsible for managing vendor payments, customer invoicing, collections, account reconciliations, and maintaining accurate financial records. The ideal candidate will have strong accounting fundamentals, excellent communication skills, and experience working with cloud-based accounting systems.

Key Responsibilities

Accounts Payable

• Process vendor invoices accurately and in a timely manner.
• Verify purchase orders, receipts, and supporting documentation.
• Maintain vendor records and respond to supplier inquiries.
• Prepare weekly and monthly payment runs.
• Reconcile vendor statements and resolve discrepancies.
• Monitor payment schedules and ensure timely payments.
• Assist with month-end closing activities and accruals.
• Maintain compliance with company policies and internal controls.

Accounts Receivable

• Generate and distribute customer invoices.
• Apply customer payments and maintain accurate customer accounts.
• Monitor aging reports and follow up on overdue accounts.
• Communicate professionally with clients regarding outstanding balances.
• Reconcile customer accounts and investigate discrepancies.
• Support credit control processes and account setup.
• Prepare collections reports and cash receipt reconciliations.

General Accounting Support

• Perform bank and balance sheet reconciliations.
• Assist with month-end and year-end close processes.
• Maintain accurate financial records and supporting documentation.
• Support audit requests and provide required schedules.
• Prepare management reports and financial analysis as needed.
• Collaborate with U.S.-based teams to improve financial processes.
• Ensure compliance with U.S. accounting policies and procedures.

Required Qualifications

• Bachelor's degree, diploma, or certificate in Accounting, Finance, Bookkeeping, or related field.
• 3+ years of experience in Accounts Payable, Accounts Receivable, Bookkeeping, or Finance.
• Experience working with accounting systems such as QuickBooks, Xero, NetSuite, Sage, Dynamics 365, or similar platforms.
• Strong Microsoft Excel skills, including formulas, pivot tables, and reconciliations.
• Excellent written and verbal English communication skills.
• Ability to work U.S. business hours or overlapping hours with U.S. teams.
• High attention to detail and strong organizational skills.

Preferred Qualifications

• Experience supporting U.S.-based companies, a bonus
• Knowledge of GAAP accounting principles, a bonus
• Previous experience in a remote work environment.
• Exposure to multi-entity or multi-currency accounting.
• Understanding of AP automation and digital payment platforms.

Key Competencies

• Attention to detail
• Time management
• Problem-solving
• Accountability
• Customer service orientation
• Communication skills
• Process improvement mindset
• Ability to work independently