Accounts Payable Specialist

Accounts Payable Specialist Join a fast-growing real estate ownership and property management firm operating on the Entrepreneurial Operating System (EOS) with offices in the U.S. and Mexico City. We usually respond within a day Accounts Payable Specialist 💰 Salary: $1,700 – $2,100 📍 Location: Hybrid – Mexico City (Minimum 2 days/week in office) 🕙 Schedule: Monday to Friday, 7:00 AM – 4:00 PM (Mexico Time) 💼 Employment Type: Contractor 💵 Payment Terms: Bi-weekly base payments 🏝️ Perks & Benefits: 10 PTO days per year, U.S. Holidays off, Health insurance bonus About the Client Latino Legends is hiring an Accounts Payable Specialist on behalf of a leading real estate and property management firm. Our client owns multifamily properties and handles all property management, construction, asset management, marketing, and recruiting in-house. Driven by a bold vision to provide quality homes to 20,000 families over the next decade, they operate using the Entrepreneurial Operating System (EOS) across offices in the U.S. and Mexico City as an AI-first organization . About the Role Reports to: Controller You will be responsible for recording valid invoices to the correct entities and accounts, preparing approved payments by their due dates, and managing payroll, bonuses, and reimbursements. Your work must be precise, properly supported, fully approved, and completed on schedule. Bring Your Own Device: This is a BYOD role. You are responsible for providing your own laptop and equipment needed to perform your work remotely. On in-office days, you will be required to bring and use your own equipment at the office. What You Will Own Invoice Accuracy: Record every invoice with the correct property, entity, account, and project code while routinely auditing for duplicates or missing information. Approvals & Fraud Prevention: Secure budget owner sign-offs and evidence of completed work. Hold suspicious or unsupported invoices, requiring contract support and separate approval for any advance payments. Vendor Compliance: Keep tax records, payment details, and required documentation up to date. Escalate missing records to the Compliance Coordinator or responsible owner. Payroll Execution: Verify pay rates, hours, and employee changes against approved records. Double-check bonus calculations against performance evidence and review reimbursement receipts for proper business purpose and sign-off. Payment Preparation: Build payment batches aligned with approved invoices and the Controller's cash priorities. Ensure payroll is submitted after independent approval and well ahead of deadlines. Payable Accuracy: Reconcile vendor statements, resolve credits, dispute duplicate charges, clear overdue balances, and maintain clear communications with vendors. Authority & Boundaries Your Authority: You have the power to return incomplete invoices, hold payments lacking proper support, and require independent verification for vendor bank details. Your Limits: You will not approve your own invoices or release payment batches independently. Managers verify bonus metrics, authorized approvers sign off on payroll/reimbursements, and your role is to verify the calculations and supporting evidence. Escalations: Any unsupported requests or policy exceptions must be escalated directly to the Controller. What You Bring Proven experience in accounts payable and payroll preparation with a track record of strict deadline control and accurate record-keeping. Strong ability to audit invoice coding, payment approvals, bonus calculations, and reimbursement support documentation. Proficiency with Excel or Google Sheets, standard accounting software, and payroll systems. Fluency in clear spoken and written English for cross-border internal follow-ups and vendor communications. High discretion with confidential payroll and banking data, alongside a assertive willingness to question unsupported transactions. Bonus Assets: Prior experience in multifamily or construction accounting, multi-entity environments, vendor compliance records, or property management software (such as Yardi or AvidXchange). Success in Your First 90 Days Deliver accurate payment batches and payroll submissions on or before every deadline. Maintain complete vendor records and catch unsupported or duplicate payment requests before submission. Keep the payable balance current by proactively resolving overdue invoices, credits, and disputes with responsible owners. Core Values Growth Mindset: Practice kaizen (continuous improvement); never settle. High Integrity: Do what you say you will do; own both your wins and your losses. Discipline: Be purposeful, thoughtful, and diligent in everything you take on. Built to Last & Connection: All in, all out—bring full energy, commitment, and dedication to the team. Department Accounting & Finance Locations Mexico Remote status Hybrid Applicant tracking system by Teamtailor