Accounts Payable Specialist

Accounts Payable Specialist Own the full AP cycle, from invoices and payments to reconciliations, royalties, COGS, VAT, and process improvements — working directly with a US-based Controller. Apply Now! We usually respond within three days About The Back Room We exist to free our clients' time so they can focus on what they do best — growing their business. We deliver smart, efficient solutions that liberate teams from the everyday admin, and we hold ourselves to the same standard. Time is the ultimate currency, and we treat it like it. About the Client Our client is a toy company based in United States that designs and sells consumer products, working with licensing partners, trade show channels, and international suppliers. They are growing their existing offshore team to support their finance function. This role exists to keep their payables accurate, on time, and well controlled as the business grows. The Role As an Accounts Payable Specialist, you'll own the payables cycle from invoice to payment to reconciliation, reporting directly to the client's Controller. The role goes beyond processing. You'll run the tools that keep AP moving, like Dext and the company's virtual card program, and handle less routine work such as royalty-related COGS, freight costs, and VAT review. What You'll Do Review, verify, and process vendor invoices for accuracy, correct coding, and proper authorization Prepare and process payments by check, ACH, wire transfer, and other approved methods Onboard new vendors and contractors, collect required documentation, and maintain accurate vendor master records Reconcile vendor statements, investigate outstanding balances and variances, and resolve invoice and payment discrepancies Administer the company's virtual card program, including user setup, spending limits, budget monitoring, and account maintenance Administer and support Dext, including users, settings, troubleshooting, and workflow improvements Track trade show and project-related costs in Xero and other financial systems Calculate, record, and reconcile royalty-related purchases and cost of goods sold (COGS), and record freight and shipping costs in the client's operations system Review VAT-related invoices and payments for accuracy and compliance Prepare reports and analysis for management, and flag opportunities to make AP more efficient What We're Looking For 2 to 4 years of experience in accounts payable, bookkeeping, or general accounting A solid working knowledge of accounting principles, especially invoice coding, accruals, and reconciliations Strong Excel skills and comfort with the Microsoft Office Suite Close attention to detail. You catch the duplicate invoice and the miscoded expense before they become month-end problems. The ability to manage multiple deadlines and work independently, while staying in clear communication with a US-based team Clear written and verbal English communication Availability to work 8:00pm - 4:30am PHT Nice to Have Hands-on Xero experience (strongly preferred) Experience with Dext or similar receipt and bill capture tools, and with virtual card platforms Prior experience supporting US-based companies or employers Exposure to royalties, inventory and COGS, freight costs, or VAT, ideally in a product-based or consumer goods business A degree in Accounting, Finance, or a related field Why This Role This AP seat offers real range. You'll work across royalties, COGS, VAT, and the systems behind the process, not just a queue of invoices. You'll work directly with the Controller, and the role explicitly asks you to spot and fix inefficiencies, so a curious, improvement-minded person has room to leave a mark. This role is open to Philippine citizens currently based in the Philippines. Know someone great for this role? Refer them here and earn up to PHP 8,000 via GCash for every successful hire. Department Client-Based Role Bookkeeping Location Clark Global City Remote status Fully Remote Employment type Full-time Clark Global City Workplace, Culture & Diversity At The Back Room, culture isn't an afterthought; it's how we operate. We're guided by a simple purpose: Nurture, Grow, Delight for our team just as much as for our clients. We've built an environment where people are trusted to do great work, supported to keep growing, and genuinely looked after along the way. That means real investment in training and development, leaders who show up for their teams, and a workplace where equal opportunity isn't just a policy; it's how decisions get made We're proud to be recognised as one of HR Asia's Best Companies to Work For, a reflection of the team we've built and the culture we protect.