Accounts Payable Specialist

ECAM is looking for talented individuals like you! Be the next Accounts Payable Specialist.

The Accounts Payable Specialist plays a key role in managing day-to-day financial transactions and maintaining healthy vendor relationships. This role is responsible for processing vendor invoices, verifying payment authorizations, performing general ledger coding, preparing scheduled disbursement runs, and executing month-end reconciliations. The ideal candidate possesses high accuracy, strong attention to detail, and a thorough understanding of full-cycle AP workflows and internal controls.

Job Highlights:

-Day 1 HMO for you and two (2) of your dependents.

-Annual and Performance Based Salary Increase

-Additional Leave Credits

Duties & Responsibilities:

Invoice Processing & Coding

• Review, verify, and process high-volume vendor invoices, credit memos, and employee expense reports.
• Execute 3-way matching (purchase order, receiving document, and invoice) before processing.
• Code expenses accurately to the appropriate General Ledger (GL) accounts, cost centers, and departments.
• Route non-PO invoices for proper managerial review and approval according to internal control policies.

Payment Disbursements

• Prepare weekly runs, ACH payments, and wire transfers for approval.
• Monitor payment due dates to take advantage of early payment discounts and avoid late fees.
• Reconcile company credit card statements and match receipts to posted transactions.

Vendor Management & Inquiry Resolution

• Serve as the main point of contact for external vendor communications.
• Monitor and manage the centralized Accounts Payable email inbox.
• Research and resolve invoice discrepancies, missing documentation, or payment delays in a timely manner.
• Onboard new vendors, including collecting W-9 forms and bank details for ACH setup

Reconciliation & Compliance

• Perform monthly reconciliations of vendor statements against AP ledger sub-accounts.
• Assist in month-end close by preparing AP accruals and aging reports.
• Maintain organized electronic filing systems for tax compliance and internal controls.
• Support annual 1099 tax preparation and external audit requests by providing necessary support schedules and backup documentation.

Qualifications:

• Bachelor's degree in Accounting, Finance, or Business Administration preferred; CPA a plus
• 2–4 years of full-cycle Accounts Payable experience in a high-volume environment.
• Proficiency with ERP systems (NetSuite preferred)
• Intermediate proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables, data filtering).
• Exceptional mathematical accuracy and data entry speed.
• Deep understanding of general accounting principles and GL structures.
• Exceptional communication skills and time management; must work well with North America (NA) counterparts
• Flexibility in work schedule

Why join ECAM?

At ECAM, we invite you to make a difference. Take over a position that creates community impact.

Get to work with skillful team members and experience limitless growth.

Choose to be exceptional and be part of the never-ending cycle of innovation, transformation and evolution of surveillance technology.