Accounts Payable Specialist II

About us HighLevel is an AI-powered business operating system that gives agencies, entrepreneurs and SMBs the infrastructure to build, automate and scale. Today, HighLevel supports SMBs across 150+ countries, fueling community-driven growth rooted in real customer outcomes. To date, businesses operating on HighLevel have generated over $7 billion in ecosystem value, demonstrating the impact of shared infrastructure at scale. By centralizing conversations, automation and intelligence into one system, we help businesses move faster, reduce complexity and execute efficiently. Behind the platform, HighLevel powers more than 4 billion API hits and 2.5 billion message events daily. With 250 terabytes of distributed data, 250+ microservices and over 1 million domain names supported, our architecture is built for performance, resilience and long-term scalability. Our people With over 2,000 team members across 10+ countries, HighLevel operates as a global, remote-first organization built for speed and ownership. We value initiative, clarity and execution, creating space for ambitious people to build systems that support millions of businesses worldwide. Here, innovation thrives, ideas are celebrated and people come first, no matter where they call home. Our impact Every month, HighLevel enables more than 1.5 billion messages, 200 million leads and 20 million conversations for the more than 1 million businesses we support. Behind those numbers are real people building independence, expanding opportunity and creating measurable impact. We’re proud to be a part of that. Learn more about us on our YouTube Channel or Blog Posts Who You Are: HighLevel is looking for an experienced accounts payable specialist who is detail-oriented, organized, and committed to ensuring accurate and timely processing of invoices and payments. You have strong communication skills enabling you to collaborate effectively with vendors and internal teams, and you are proficient in accounting software and Excel. You are proactive, reliable, and dedicated to maintaining the confidentiality of financial information while continually seeking to improve processes and enhance efficiency. You are customer service oriented and committed to working with vendors and internal budget managers. What You’ll Be Doing: Vendor Invoice Processing: Review, code, and process invoices accurately and promptly in accordance with company policies and procedures. Work with budget managers to get invoices approved according to the company policies. Reconcile 2-way and 3-way matching against purchase orders. Vendor Onboarding Management: Maintain vendor records, assist with onboarding new vendors, troubleshooting onboarding issues, and review records closely for potential fraud risk Accounts Payable Inbox Management: Maintain communication with internal stakeholders and vendors in a timely manner, address inquiries and discrepancies, and resolve payment issues. Payment Processing: Ensure payments are processed through Ramp and other payment processing methods on a weekly basis. Expense Reporting: Reconcile India employee expense reports and credit card statements, verify compliance with company policies, and facilitate timely reimbursements. Work with employees on any non-compliance. Account Reconciliation: Reconcile accounts payable transactions, including vendor statements and discrepancies, to ensure accuracy and completeness. Review daily outgoing cash to ensure that all manual payments are accounted for and recorded. Month-end Close: Assist with month-end closing activities by preparing journal entries, accruals, and account reconciliations related to accounts payable. Audit Support: Provide support for internal and external audits by preparing documentation, responding to inquiries, and assisting with audit procedures related to accounts payable. Process Improvement: Identify opportunities for process improvements in accounts payable workflows to enhance efficiency, accuracy, and internal controls. What You’ll Bring: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Experience/Education/Certifications Required: Bachelor's degree in Accounting, Finance, or related field required. Minimum of 2+ years of experience as an Accounts Payable Specialist or similar role with familiarity with P2P end-to-end processes Hands-on experience with expense management platforms such as Ramp, Expensify, Brex, or similar systems; experience with Ramp strongly preferred. Experience with ERP or accounting systems such as NetSuite, Sage Intacct, SAP, or similar platforms; experience with NetSuite strongly preferred Proficient in Microsoft Excel and Google Sheets. Strong attention to detail, accuracy, and organizational skills. Ability to prioritize tasks effectively and meet deadlines in a fast-paced environment. Excellent communication and interpersonal skills, with the ability to collaborate. effectively with vendors and internal stakeholders. Experience with process improvement initiatives is a plus. Self-starter who is proactive, takes initiative and follows through on tasks in a timely manner. Ability to adapt quickly to changing priorities. Excellent organization and time management skills. EEO Statement: The company is an Equal Opportunity Employer. As an employer subject to affirmative action regulations, we invite you to voluntarily provide the following demographic information. This information is used solely for compliance with government recordkeeping, reporting, and other legal requirements. Providing this information is voluntary and refusal to do so will not affect your application status. This data will be kept separate from your application and will not be used in the hiring decision. We encourage you to review our Privacy Policy before submitting your application