Accounts Receivable & Payable Specialist

Job Description This is a remote position. Our client is looking for an Accounts Receivable & Payable Specialist to support the daily financial operations of their organization. This role plays a key part in managing invoicing, payment processing, and financial recordkeeping while ensuring accuracy and efficiency across the company’s accounting workflows. The position offers the opportunity to collaborate closely with a small finance team while contributing directly to the reliability and organization of the company’s financial processes. The company operates within the manufacturing industry and has built a strong reputation over several decades by delivering consistent products and maintaining long-standing relationships with clients and partners. This is a fully remote, detail-oriented accounting role where the selected candidate will oversee both accounts receivable and accounts payable activities while working within the company’s ERP system through a virtual desktop environment. The position requires someone comfortable with structured financial workflows, strong organizational skills, and the ability to manage multiple priorities while maintaining accuracy. Responsibilities • Generate and send customer invoices through the company’s ERP system • Accurately apply incoming payments including ACH, wire transfers, checks, and credit card payments • Monitor accounts receivable aging reports and follow up on outstanding balances • Communicate with customers regarding invoice status and payment timelines via email • Process credit memos and assist with account reconciliation tasks • Collaborate with Sales and Project Management teams to maintain accurate customer accounts • Enter vendor invoices into the ERP system while ensuring accuracy and completeness • Match vendor invoices with purchase orders and packing documentation • Prepare weekly payment runs including checks and ACH payments for internal approval • Maintain organized records of vendor information, invoices, and payment histories • Communicate with vendors to resolve billing discrepancies or questions • Perform daily transaction entry and bookkeeping tasks within the ERP system • Assist with month-end close activities and reconciliation processes • Support bank and credit card reconciliations • Maintain accurate financial records that are organized and ready for auditing • Remain available during Eastern Time business hours through Microsoft Teams • Provide proactive updates regarding financial items, open issues, or discrepancies • Identify potential financial discrepancies early and escalate them when necessary • Coordinate with internal teams such as Sales and Operations when financial clarification is needed Requirements Associate’s or Bachelor’s degree in Accounting, Finance, or a related field • Minimum of 5 years of experience in accounts receivable, accounts payable, bookkeeping, or similar accounting roles • Experience working with ERP systems, preferably Sage 300 • Strong proficiency in Microsoft Excel including formulas, pivot tables, and data organization • Professional-level English communication skills, both written and verbal • Reliable internet connection and a personal computer capable of supporting virtual desktop sessions Qualifications • Experience using Sage 300 is strongly preferred • Experience with other Sage systems such as Sage 50, Sage 100, or Sage Intacct is valuable • Familiarity with ERP systems such as NetSuite, SAP Business One, or QuickBooks Enterprise may also be considered • Strong organizational skills and attention to detail • Ability to manage structured financial workflows independently • Comfortable working remotely in a collaborative environment • Ability to handle confidential financial information with discretion Benefits Full-time position • 100% remote work environment • Long-term role with a well-established U.S. company • Opportunity to join the team during a period of operational modernization • Collaborative work environment where contributions have a direct impact • Opportunity to take ownership of important accounting processes