Admin Assistant

About Us Deployed Philippines Inc is a non-traditional BPO company servicing New Zealand and Australian clients. We provide remote staffing services for Banking and Insurance, IT and communication, HR and payroll. Our clients are small and medium-sized businesses with specific needs. The company provide high-quality solutions in diverse business areas. We focus on integrated end-to-end outsourcing and delivering result-oriented benefits to our clients through cost-effective support, productivity and process reengineering. Job Description Responsibilities Duties and Responsibilities: Prepare, format, and maintain documents, reports, presentations, forms, templates, and other business records. Organize and maintain digital files, project documentation, and document repositories. Schedule meetings, prepare agendas, record meeting minutes, and follow up on action items. Coordinate with internal stakeholders to gather project requirements, updates, and necessary information. Assist in creating and updating Standard Operating Procedures (SOPs) and process documentation. Support process improvement initiatives through documentation, coordination, and administrative assistance. Monitor project timelines and follow up with team members on pending tasks and deliverables. Provide administrative support to the Process and Project Management team as needed. Requirements Requirements: Graduate of a 2-year or 4-year college program in any field. 1–2 years of administrative, project support, or operations experience is an advantage. Fresh graduates with strong organizational skills are encouraged to apply. Fast and accurate typing and data entry skills. Excellent written and verbal communication skills. Literacy in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace. High attention to detail and ability to manage multiple tasks. Comfortable learning and using the Zoho system. Willingness to learn project management and business process improvement. Possesses excellent problem-solving and analytical skills. Upholds professional ethics, shows a positive attitude, maintains strong interpersonal relationships, and conducts oneself respectfully and collaboratively. Work Arrangement Work Setup: Hybrid Work Hours: Monday to Friday, 7:00 am to 4:00 pm, should complete nine 9 hours work, inclusive of one 1 hour lunch break Why you should join our team! Leaves entitlement, HMO and life insurance upon hire! Ready to take on the next challenge? If you’re looking for an organisation with outstanding career-development opportunities, amazing work-life culture, and comprehensive benefits crafted to support work-life harmony, you might be a perfect fit at Deployed! At Deployed, we truly believe that our team is the core highlight of our brand. With our goal of being a top business partner for our global clients, we take it as a responsibility to build a diverse, inclusive, and growth-oriented work environment where employees of all backgrounds and lifestyles feel a sense of belonging, mutual respect, and kindness.