Admin Executive

People and Workplace Coordinator We usually respond within three days Location: Bangalore, India Experience : 2 to 3 Years Reports To : Senior HR Manager Department : People Team About Bark Bark is an online services marketplace connecting customers with professionals across over 1,000 categories. Operating in nine countries including the UK, US, Australia, Canada, and New Zealand, we're transforming how people find trusted service providers for everything from home improvement to professional services. Our platform uses cutting-edge technology to match customers with the right professionals quickly and efficiently. With a global team of over 220 people, we're currently undergoing an exciting transformation: migrating from a lead generation model to a full marketplace platform with subscription based pricing. As a profitable, PE backed scale up (EMK Capital), Bark offers the best of both worlds: the agility and innovation of a fast moving business combined with financial stability and resources for growth. We recently launched our new marketplace model in Australia (Q4 2025) and are preparing for rollout to the UK and US markets in 2026. You'll have genuine ownership, responsibility, and the opportunity to shape our commercial strategy during a pivotal transformation phase with the chance to make your own contribution to our journey. About Bark India Bark India is the largest operation of Bark outside the UK, with more than 100 staff members. Bark India started operations in December 2022 and currently manages Customer Experience, Sales, Marketing Content, CRM functions for Global Operations. About the Role The People & Workplace Coordinator is the heartbeat of our Bangalore office. Blending the traditional responsibilities of a Workplace Experience & Operations Coordinator with essential ground-level People Operations, you will be the go-to person for our team. Operating within a leased managed office environment, you will act as the primary liaison with the workspace provider while cultivating a distinct, Bark-branded employee experience. From ensuring the snack pantry is perfectly stocked to helping onboard new hires and planning our quarterly all-site socials, you will play a crucial role in shaping our local company culture. Key Responsibilities Workplace Experience & Operations: Facility Liaison: Act as the primary point of contact between Bark.com and the managed office provider (e.g., WeWork, Awfis). Ensure service Level Agreements (SLAs) regarding cleaning and maintenance are met. Office Management: Oversee day-to-day office operations, ensuring the workspace is organized, welcoming, and conducive to productivity. Manage desk allocations and seating plans. Snack & Vendor Management: Take full ownership of procuring and providing a diverse, high-quality selection of snacks and beverages for the team. Manage vendor relationships, track inventory, and handle the monthly pantry budget. Cab & Security Escort Service Management: Oversee day-to-day allocation and Cabs and Security Escorts for employees working in different shift hours. Also, coordinate and help process relevant invoices and attendance check and tracker maintenance. Health & Safety: Ensure the workspace complies with basic health and safety standards, communicating any building-wide policies to the Bark.com team. People Operations & Culture: Employee Engagement: Lead the planning, coordination, and execution of Bark.com ’s quarterly all-site socials, alongside smaller ad-hoc team-building activities, birthdays, and work anniversaries. Onboarding & Offboarding: Assist the global HR/People team with ground-level logistics for new hires. Prepare workstations, distribute company swag, conduct office tours, and ensure a seamless day-one experience. First-Line Support: Act as the friendly first point of contact for employee queries regarding office facilities, basic HR policies, and general day-to-day operations. Swag & Equipment Tracking: Maintain inventory for company merchandise, welcome kits, and basic IT peripherals, distributing them as needed. Job Specification Experience: 2 to 3 years of proven experience in Workplace Operations, Office Management, Employee Experience, HR Administration, or a similar analogous role. Education: Bachelor’s degree in Human Resources, Business Administration, Hospitality, or a related field (or equivalent practical experience). Vendor Management: Demonstrated experience in negotiating with and managing local vendors (specifically for food, beverages, and event supplies). Event Planning: Prior experience organizing corporate events, team off-sites, or company socials from conception to execution. Technical Proficiency: Comfortable using modern workplace tools such as Google Workspace (Docs, Sheets, Calendar), Slack, HRIS systems (e.g., Hi Bob, Workday), and basic expense management software. Managed Office Experience: Familiarity with how leased managed offices or co-working spaces operate is highly preferred. Candidate Specification Highly Empathetic & Approachable: You are a "people person." You have a warm, welcoming demeanor that makes employees feel comfortable approaching you with questions or concerns. Exceptional Organizer: You possess strong project management skills and an eye for detail. You can effortlessly juggle a vendor delivery, an employee onboarding session, and a workspace query all in the same morning. Proactive Problem Solver: You don't wait to be told what to do. If the coffee machine is broken or a new hire looks lost, you step in and resolve the issue before it becomes a complaint. Adaptable & Resilient: You thrive in a fast-paced tech environment where priorities can shift quickly. You handle ambiguity with grace and maintain a positive attitude. Stellar Communicator: You possess excellent verbal and written communication skills in English (and locally relevant languages). You know how to send clear, engaging company-wide updates and can assertively manage workspace providers when needed. Culture Champion: You genuinely care about building a positive, inclusive, and fun work environment and are excited to bring the Bark.com culture to life in Bangalore. Perks and Benefits India office located in CBD Bangalore Insurances - Family Floater Mediclaim, Employee Personal Accident and Employee Term Life Personal annual L&D Budgets to spend on your development Assistance for Gym membership for all employees Fully stocked snacks in pantry, Monthly team lunches, Quarterly All-site Socials Being at the forefront of an industry with new and exciting problems to solve Interview Process 1st Stage – Talent Partner Stage (15 mins) 2nd Stage – Hiring Manager Stage (30 mins) 3rd Stage - Technical Task (30 mins) 4th Stage - Values interview (30 mins) Diversity Statement At Bark, we are a platform for people, revolutionising the way professionals and individuals connect since 2014. Our culture is defined by excitement, ambition, and a commitment to raising the bar. We value diversity, equity, inclusion, and belonging (DEIB) and are dedicated to embedding these principles into everything we do. We are committed to fostering an inclusive environment where everyone can thrive, and our focus is on hiring, retaining and developing a globally diverse workforce that is passionate about excelling our platform and supporting our customers succeed. Be part of our dynamic team, where bold ideas thrive, and create a future worth shouting about. Department People Locations Bengaluru Remote status Hybrid