Admin for Executive & Site Experience

What you'll do:

Executive and leadership-team support (30%)

• Coordinates the VP/GM’s calendar priorities, travel, expense reporting, meeting logistics and leadership communications so that time and attention remain aligned to division priorities.
• Prepares agendas, presentation materials, briefing documents and follow-up communications for leadership meetings, operating reviews and planning sessions.
• Tracks actions, decisions and commitments to closure, escalating conflicts or delays to the direct manager and VP/GM as appropriate.
• Handles confidential leadership, personnel and commercial information with appropriate discretion.

Site, visitor and event coordination (25%)

• Coordinates the end-to-end experience for customers, distributors, suppliers, candidates and leadership visitors, including arrival, reception, meeting-room readiness, catering and agenda logistics.
• Plans and executes leadership meetings, Experience Center engagements, employee activities and site celebrations, managing vendors, budgets, logistics and post-event follow-up.
• Partners with Facilities, Security, EHS, Human Resources and Marketing to deliver a professional, safe and brand-consistent site experience.

Internal communications (20%)

• Prepares and distributes town hall materials, leadership updates, employee announcements and site newsletters on behalf of site and division leadership.
• Maintains an internal communication calendar so that messages are planned, sequenced and aligned across the organization.
• Applies Eaton and Bussmann brand standards across employee-facing communications, events and site materials.

Employee engagement and culture (15%)

• Coordinates recognition, service awards, wellness activities, community involvement and employee-engagement events within the policies, budgets and eligibility criteria established by Human Resources.
• Coordinates the welcome and first-week experience for new employees and leaders, while Human Resources retains responsibility for documentation, systems and compliance.
• Supports leadership visibility and culture activities that strengthen connection across the Ellisville site.

Special projects and reporting (10%)

• Coordinates selected cross-functional projects sponsored by the VP/GM or direct manager, developing workplans, communications and status updates.
• Reports available measures for visitor and event feedback, employee participation and communication reach to support continuous improvement.
• Identifies execution risks, competing priorities and resource needs early and recommends practical next steps.

Qualifications:

Required (Basic) Qualifications:

• Bachelor's degree from an accredited institution.
• Minimum two years of relevant experience. Relevant internships, co-op assignments, and demonstrated leadership experience may be considered as part of the experience requirement.
• Eaton will not consider applicants for employment, immigration sponsorship or support for this position. This means that Eaton will not support any CPT, OPT, or STEM OPT plans, F-1 to H-1B cap registration, O-1, E-3, TN status, I-485 job portability, etc.

Preferred Qualifications:

At least 1 year of experience in:

• supporting a senior leader while also owning programs, projects, events or communications.
• coordinating customer, client or leadership visits in a manufacturing, industrial or technical environment.
• writing internal communications or developing presentation materials for a leadership audience.
• managing event vendors, budgets, schedules and follow-up activities.
• proficiency with Microsoft 365 and familiarity with communication, survey, project-tracking or event-management tools.

Specialized Knowledge and Capability:

• Business judgment: Understands how executive priorities, customer commitments, employee experience and site needs connect to division objectives.
• Executive presence and discretion: Interacts credibly with senior leaders, customers, visitors and employees while protecting confidential information.
• Written communication and storytelling: Develops clear, professional messages, presentations and meeting materials for leadership and employee audiences.
• Planning and execution: Builds practical plans, manages fixed dates and dependencies, and follows commitments through to completion.
• Stakeholder coordination: Builds trust across functions and influences outcomes without direct authority.
• Experience mindset: Anticipates needs from the perspective of employees, leaders and visitors rather than simply completing a checklist.
• Organizational agility: Manages competing priorities, identifies conflicts early and adapts as business needs change.