Administrative Assistant

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Job Title: Part-Time Administrative Assistant (Architecture & Design Firm)

About the Company:

Our client is a growing architecture and design firm based on the East Coast of the USA, dedicated to delivering creative, high-quality design solutions.

Job Description:

Our client is looking for a proactive Part-Time Administrative Assistant to support their team with client communication, scheduling, and administrative tasks. You'll be responsible for following up with new leads, managing calendars and appointments, coordinating schedules, and responding to social media messages in a professional and timely manner. This is a remote role that requires excellent communication skills, strong organization, and the ability to multitask.

Responsibilities of the role:

• Follow up with new leads via email, phone, or text to schedule consultations.

• Manage calendars, appointments, and meeting schedules for the team.

• Coordinate and confirm client meetings.

• Respond to social media messages and inquiries promptly and professionally.

• Keep lead and client information organized and up to date.

• Assist with general administrative tasks and day-to-day office support.

• Communicate with the team to ensure schedules and priorities stay organized.

Required Experience and Qualifications:

• Previous experience as an Administrative Assistant, Virtual Assistant, or similar role.

• Excellent written and verbal English communication skills.

• Strong organizational and time management skills.

• Comfortable managing multiple tasks and meeting deadlines.

• Experience with Google Workspace (Calendar, Gmail, Docs) or Microsoft Office.

• Familiarity with social media platforms such as Instagram and Facebook.

• Professional, detail-oriented, and customer-focused.

Preferred Skills:

• Experience working for an architecture, interior design, construction, or real estate company.

• Experience using CRM or scheduling software.

• Customer service or lead management experience.

Personality:

• Professional, detail-oriented, and customer-focused.

Software & Tools:

• Google Workspace (Calendar, Gmail, Docs) or Microsoft Office.

• Social media platforms such as Instagram and Facebook.

• CRM or scheduling software (preferred).

Schedule:

Part-Time

Flexible, with availability during U.S. East Coast business hours preferred.

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.