Administrative Assistant

Location: Remote in the Philippines Shift: 12:00am – 9:00 am PHST / 9:00 am – 6:00 pm PST (Seattle) Job Type: Contract-to-Hire Position Overview Do you love bringing order to creative chaos? At Inviso Marketing, we're looking for a highly organized, proactive, and resourceful professional to support our Creative Director and broader creative team. This is more than a traditional administrative role. You'll be the person who keeps projects moving, follows up on important details, helps the team stay aligned, and ensures nothing falls through the cracks. The ideal candidate thrives in fast-paced environments, enjoys working behind the scenes to help others succeed, and naturally stays one step ahead of deadlines, priorities, and team needs. What You'll Do Partner closely with the Creative Director to manage priorities, schedules, and team coordination. Coordinate meetings, calendars, agendas, and follow-up actions. Track tasks, deadlines, approvals, and project milestones. Maintain project trackers, documentation, and shared resources. Follow up with stakeholders to gather creative assets, feedback, approvals, and status updates. Help ensure designers, writers, and creative contributors have everything they need to complete their work successfully. Identify risks, bottlenecks, or missing information before they impact project delivery. Support onboarding activities and day-to-day operations for the creative team. Serve as the operational backbone that helps transform creative ideas into well-executed outcomes. Required Experience & Skills 2+ years of experience in administrative support, project coordination, operations coordination, executive support, or a similar role. Experience supporting marketing, creative, agency, design, or production teams Exceptional organizational skills and strong attention to detail. Excellent verbal and written English communication skills (C2). Ability to manage multiple priorities in a dynamic environment. Strong sense of accountability, ownership, and follow-through. Confidence communicating and following up with team members at all levels. Proficiency with Microsoft Teams, Outlook, Word, Excel, and PowerPoint. Experience with Asana or similar project management tools is a plus. Degree in Marketing, Graphic Design or Communications is helpful. Benefits: Paid annual leave, service incentive leave, private medical insurance, 13th month bonus, a rewarding referral bonus program, and our annual education reimbursement program. Fully remote opportunity. Opportunity to support a global creative and marketing organization. Collaborative and fast-moving team culture. Exposure to a variety of creative, marketing, and client-facing initiatives. Potential path to a full-time position following the initial contract period. Why Inviso? Our Culture & Values are who we are. We pair high standards with a people-first culture. Our low attrition, strong average tenure, and long-standing team members who have built careers here for 10, 15, and even 20 years say a lot about the kind of company Inviso is. We are a true meritocracy. If you bring curiosity, ownership, and results, you will find real opportunity here, without unnecessary politics or artificial ceilings. For more than 20 years, Inviso has built a trusted, deeply established partnership with Microsoft. As a top-rated supplier and Managed Partner with recognized credentials, we give our teams the chance to contribute to meaningful work with one of the world’s most influential technology ecosystems.