Administrative Assistant

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Commonpoint’s Youth Workforce Department comprises a number of different programs serving individuals predominantly from 14-24 years old. SYEP provides New York City youth with summer employment and educational experiences that build on their individual strengths and incorporate youth development principles. These principles include engaging the talents and interests of youth, developing their skills and competencies, and providing positive adult role models

ABOUT POSITION

The person hired as the Part-Time Administrative Assistant will be working in the Summer Youth Employment Program (SYEP) located at John Bowne High School in Flushing and/or remotely. The Part Time Administrative Assistant will report to the SYEP Program Coordinators.

RESPONSIBILITIES

The Administrative Assistant will:

• Organize and maintain documentation and digital files/records, including confidential materials.
• Review participant documents via the SYEP YEPS portal and track status on Google Sheets. Draft routine correspondence, emails, memos, and reports as needed.
• Assist with data entry, office equipment maintenance, and workflow management to ensure deadlines are met.
• Communicate with student applicants, participants, office staff, and visitors.
• Troubleshoot issues in the YEPS Worksite Portal.
• Respond to questions and requests for information.
• Perform other clerical or relevant tasks as assigned by the supervisor.

QUALIFICATIONS:

• High school diploma (or equivalent).
• Current undergraduate or graduate students, as well as recent graduates, are welcome to apply. Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, Google Workspace, and general internet use.
• Excellent time management and ability to prioritize tasks in a fast-paced environment. Strong verbal and written communication skills.

ADDITIONAL PREFERRED QUALIFICATIONS:

• 1–2 years of experience in an office setting.
• Experience managing data and generating reports.
• Familiarity with office operations, including equipment maintenance and vendor management.
• Proven ability to remain composed under stress and respond constructively to feedback. Ability to analyze and synthesize information from various sources.
• Demonstrated cultural competency and experience working with diverse populations.

JOB DETAILS

Schedule: Seasonal, Part Time, 15-19 Hours Per Week. Availability during weekday afternoons is highly preferred.

Salary: $17.5 /hour

Expected Start Date: January-March

Modality: Hybrid/Remote

About Us

Commonpoint Queens is a community-centric nonprofit, serving diverse audiences though every chapter of life, across the five boroughs and beyond. We offer a rich range of services through our vast network of professionals, social workers, and volunteers, giving people the tools and resources to succeed.

Originally founded in Queens in the early 1960s, we are guided by values of service and justice as we meet the evolving needs of 80,000 people through our wide-ranging dynamic programs at over 75 locations, including flagship sites in Little Neck, Forest Hills and Elmhurst. And with an inclusive, personalized approach, our exceptional services reflect, nurture, and embrace the breadth of lives we serve across New York and beyond.

At every stage and every age, people can look to Commonpoint to find care during a crisis, access opportunities to grow, and deepen their sense of connection to those around them. From summer camps and job training to food pantries and private pool clubs, Commonpoint is by your side.

We are proud of our clients, partners, and team members who lift each other up, building relationships for a lifetime. Because being a part of Commonpoint is investing in a community where everyone is invited and welcome.