Administrative Assistant

ADMINISTRATIVE ASSISTANT

ABOUT ORR

ORR Protection is a national leader in fire and life safety, delivering intelligent, lifecycle-driven solutions that protect people, property, and business continuity. For more than 75 years, we’ve built our reputation by serving organizations in mission-critical environments—where performance matters and reliability is essential. As a third-generation, family-owned company, we remain grounded in strong relationships, a commitment to doing the right thing, and a deep sense of responsibility to our customers and our people.

Today, ORR supports associates and customers across all 50 states, combining national expertise with a culture rooted in safety, respect, and care. When you join ORR, you’re part of a team dedicated to protecting what matters most, while building a career you can be proud of.

Learn more about our company culture here.

JOB SUMMARY

This full-time position provides administrative and coordination support to ORR Protection’s Corporate Safety Department. Supporting the Corporate Director of Safety and departmental team, this role maintains electronic files and records, coordinates safety-related documentation and follow-up, and supports day-to-day departmental activities. The ideal candidate is highly organized, handles confidential information with care, and develops efficient processes that help the department stay organized and responsive.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide administrative and coordination support to the Corporate Director of Safety and departmental team.

• Manage the Safety Department’s electronic filing system in OneDrive and SharePoint, maintaining a consistent structure, so records are organized, current, and accessible to authorized personnel.

• Maintain departmental documents, tracking logs, and records, ensuring information is accurate and updated in a timely manner.

• Coordinate the preparation and distribution of project-specific safety packets, partnering with Operations and Sales to gather required information and meet project needs.

• Monitor shared inboxes, respond to routine inquiries, and route requests to the appropriate team member for timely follow-up.

• Prepare and update spreadsheets, reports, presentations, correspondence, and other safety-related materials.

• Handle confidential associate, incident, and medical information with discretion and follow established requirements for access and recordkeeping.

• Help develop and improve processes for document management, request tracking, and other departmental workflows.

• Communicate with internal teams and external contacts to obtain information, coordinate requests, and support departmental activities.

• Assist with special projects and perform other duties as assigned.

MINIMUM EDUCATION AND/OR EXPERIENCE

• High school diploma or equivalent required.

• 3+ years of experience in office administration or administrative coordination required.

• Experience using Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook, required.

• Experience managing electronic files and records in OneDrive or SharePoint required.

• Experience working in a safety department or supporting safety-related programs and activities preferred.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong proficiency in Microsoft Excel, including creating and maintaining spreadsheets, using formulas, and organizing and tracking data.

• Proficiency in Microsoft Word, PowerPoint, and Outlook to prepare documents, presentations, and correspondence and manage communications.

• Strong organizational and administrative skills, with the ability to establish and maintain efficient filing systems and processes.

• High attention to detail and accuracy in documentation, data entry, and recordkeeping.

• Ability to manage multiple priorities, meet deadlines, and consistently follow through on outstanding items.

• Ability to handle confidential and sensitive information with discretion and sound judgment.

• Effective written and verbal communication skills and the ability to work collaboratively with internal teams and external contacts.

• Ability to learn new technology, adapt to changing needs, and identify opportunities to improve administrative workflows.

• Ability to work independently, take direction, and recognize when additional guidance is needed.

WORK ENVIRONMENT

• Hybrid work arrangement based in the Canton, GA office, with the potential to transition to fully remote work at the manager’s discretion.

• Employment is contingent upon successful completion of a background check and drug screen.

• Travel to the corporate office in Louisville, KY is required at least twice per year and up to quarterly (4 visits per year), typically for two to three days per visit.

ONCE YOU JOIN OUR TEAM, YOU’LL GET TO ENJOY:

• Working for a company where the associates are viewed as the company’s greatest asset.

• Being part of something you can be proud of – making a difference in the health and wellness of people and our planet.

• A growing company with a first-class reputation in our respective industries.

• A culture that is fun, family oriented and entrepreneurial.

• A company that offers a focus on work life balance and encouragement to make a big impact.

• A caring group of associates with a commitment to make the communities we work in better for all.

• Excellent benefits including 401(K), health, life, dental, tuition reimbursement and numerous perks such as training and development

Equal Opportunity ER/Vet/Disabled