Administrative Assistant for Advancement Initiatives

Salary Range: $24.00 To $26.50 Hourly Phillips Academy seeks a highly organized and collaborative Advancement Initiatives Assistant to provide administrative and project support to the Advancement Initiatives and Development team. Reporting to the Director of Advancement Initiatives , this position supports meetings, events, travel, donor communications, reporting, and stewardship activities. The ideal candidate enjoys working in a fast-paced environment, managing multiple priorities, and collaborating with colleagues across the Academy. This is a hybrid position- 3 days in the office and 2 remote days. Essential Functions/Primary Duties and Responsibilities Provide administrative and project support to senior leaders and the Advancement Initiatives and Development team. Coordinate meetings, travel, and events, including preparation of materials and follow-up. Maintain accurate donor and prospect information and prepare reports and fundraising materials. Support donor communications, stewardship, mailings, and volunteer engagement. Serve as a front-facing representative of the team and respond to inquiries from donors, volunteers, and members of the Phillips Academy community. Minimum Qualifications Bachelor’s degree preferred and 1–2 years of experience in a fast-paced professional or institutional setting. Experience or interest in nonprofit fundraising preferred. Excellent organizational, communication, and attention-to-detail skills. Strong computer and database skills, including proficiency in Excel and Word. Ability to manage multiple priorities independently, collaborate effectively, and handle confidential information with professionalism. Occasional evening and weekend work required. Please submit a cover letter. Please see the attached job description for complete information about the position and qualifications. Phillips Academy is committed to equal employment opportunity and providing reasonable accommodation to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender expression, gender identity, age, physical or mental disability, genetic information, veteran status, military service, application for military service or any other characteristic protected by law. Any offers of employment will be contingent upon successful CORI/SORI, ADP Authorization (RMV) and fingerprinting background checks as well as unrestricted authorization to work in the United States. Attachments (1) Adminstrative_Assistant_Advancement_Initiatives_Job_Description_1_2026.doc