Administrative Assistant - Marketing and Development

About the Company

The American Parkinson Disease Association (APDA) was founded in 1961 and is a nationwide grassroots network dedicated to fighting Parkinson’s disease. Its mission is to provide support, education, and research to help everyone affected by Parkinson’s disease live life to the fullest. APDA has raised and invested more than $252 million in patient services, educational programs, public awareness, and research.

About the Role

APDA is seeking an Administrative Assistant to support its Marketing and Development teams. This position handles a range of administrative, data management, communication, and project coordination tasks that help both departments meet their objectives and support the organization’s mission.

The role is remote and requires the employee to live in an Eastern Standard Time Zone area. The ideal candidate is organized, detail-oriented, comfortable working with digital platforms and data, and able to manage competing priorities while maintaining professional communication and confidential records.

Key Responsibilities

• Receive, review, and route incoming correspondence through mail and email, and coordinate outgoing communications.
• Answer phone calls and inquiries, directing them to the appropriate contacts.
• Schedule department meetings, prepare agendas, and record meeting minutes.
• Coordinate and track department contracts and ensure accurate entries in the Contract Management System.
• Maintain department files, documents, and procedures to support efficient operations.
• Prepare and send donation acknowledgements and letters using mail merges and reporting.
• Enter and process information accurately in the Blackbaud CRM system and maintain data quality.
• Support funding proposals and reports by coordinating attachments, obtaining signatures, and compiling required resources.
• Audit, update, and maintain the library of digital and printed marketing materials.
• Support the APDA online Storefront by managing user access, resolving order issues, researching products, and tracking invoices.
• Maintain organizational statistics for annual reports and other materials.
• Assist with fundraising mail appeals, track responses, and analyze campaign performance.
• Help process deposits and research donors, vendors, projects, and related information.
• Support the planning, logistics, and follow-up of departmental events and meetings, both in person and virtually.
• Provide onsite support at events and meetings.
• Complete additional administrative tasks as needed.

Required Qualifications

• High school diploma or equivalent.
• At least three years of related administrative experience, preferably in the nonprofit sector.
• Strong written and verbal communication skills.
• Excellent attention to detail and problem-solving judgment.
• Ability to work independently, establish priorities, manage multiple projects, and meet deadlines.
• Experience working in remote or distance-management environments.
• Commitment to protecting the security and confidentiality of constituent data.
• Ability to work effectively both independently and as part of a team.
• Proficiency in Microsoft Office and Outlook.

Preferred Qualifications / Requirements

• Some college education is preferred.
• Experience in nonprofit administration is preferred.

Location and Work Arrangement

• Remote position requiring residence in an Eastern Standard Time Zone area.
• The role includes onsite support at events and meetings as needed.

Salary & Benefits

The base salary range is $68,000–$73,000 annually, depending on background and experience.

Benefits include:

• Medical, dental, and vision insurance beginning on the first day of the month after the start date.
• 401(k) eligibility after three months of service, with no company match.
• Life insurance.
• Pension eligibility after one year of service, with full vesting after five years.
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options.
• Paid time off in addition to standard holidays.

Equal Opportunity / EEO

The American Parkinson Disease Association provides equal employment opportunities to employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or genetic information. APDA complies with applicable federal, state, and local nondiscrimination laws and prohibits workplace harassment based on protected characteristics, including sexual orientation, gender identity or expression, and veteran status.

APDA provides reasonable accommodations for qualified individuals with disabilities. Improper interference with employees’ ability to perform their duties may result in disciplinary action, up to and including discharge.