Administrative Assistant (Part Time)

Key Responsibilities

• Perform a broad range of administrative duties, including scanning, copying, filing, formatting documents, assembling binders, updating contact lists, and maintaining project documentation.
• Answer and route incoming calls and respond to inquiries or direct them to the appropriate personnel.
• Schedule internal meetings and coordinate meeting logistics, including conference room setup, Microsoft Teams coordination, and catering.
• Provide administrative support to project and business unit teams with proposals, presentations, reports, and other materials.
• Enter and maintain accurate information within company databases and systems.
• Maintain organized electronic and physical filing systems and manage correspondence and other documentation.
• Assist with calendar management and scheduling for departments and individual staff.
• Support onboarding activities for new employees, including administrative tasks and departmental processes and procedures.
• Coordinate business travel and related logistics.
• Distribute incoming mail and prepare outgoing mail, packages, and other materials for shipment.
• Serve as a professional point of contact and liaison with internal teams, business representatives, clients, and visitors.
• Monitor and maintain office supply inventory in coordination with the administrative support team.
• Provide backup support to other administrative assistants as needed.
• Perform other administrative duties and special projects as assigned.

Skills, Knowledge and Expertise

• High school diploma or equivalent required.
• At least 2 years of administrative or related professional experience.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Strong attention to detail and a commitment to accuracy.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Proficiency with Microsoft Outlook for email correspondence, calendar management, and scheduling.
• Working knowledge of Microsoft Teams and virtual meeting coordination.
• Ability to create professional documents, presentations, reports, and correspondence.
• Ability to perform accurate data entry and basic internet research.
• Familiarity with A/E/C terminology or professional services environments is a plus.
• MCCPO certification is preferred.
• Ability to type at least 50 words per minute.

Why You’ll Love Working with Us

• Schedule Flexibility: Customize your work schedule to fit your life.
• Health & Wellness: Comprehensive health benefits to keep you and your family healthy.
• Continuous Learning: Access to online courses, conferences, and learning materials to fuel your professional growth.
• Paid Time Off: Take the time you need to recharge with our generous paid time off policy.
• Career Advancement: Clear paths for promotions and the opportunity to take on new challenges.
• Fun Team Culture: Regular team-building activities, happy hours, and company outings.