Administrative Assistant (Remote)

new administrative assistant is expected to perform all tasks assigned within the job description.

• Assist with scheduling timecards, case notes, assessments, and general recording.

• Review and flag clinical notes and communication logs for quality assurance.

• Organize electronic documentation and data.

• Support data collection and analysis for school-based therapy programs.

• Prepare and present reports to management.

• Ensure compliance with privacy regulations (HIPAA/FERPA).

• Perform additional administrative tasks as needed.

• Integrate effectively into the Admin Assistant Team.

• • This is accomplished by attending weekly Admin Team meetings.

  • Communicate effectively using the Admin Team Chats, GMeet, GVoice, and GMail.

• Lead and/or note-take during Admin meetings.

• Effectively communicate with their Team Manager.

• • 1:1 Weekly meetings.

  • Attending Weekly Team meetings.

  • Attending the Team Manager’s Office hours as needed.

• UKG

• • Process timecards independently and have the confidence to reach out with Timecard concerns.

  • Check notifications daily for schedule change requests to process.

  • Input Onboarding Mental Health Specialist training and school schedules into Paycom.

  • Facilitate UKG Q&A Office Hours

• Contact Of The Day documentation.

• • Work with other admin team members on assigned daily tasks.

• Facilitate Safeside independently with confidence to troubleshoot and reach out to Admin teammates when needed for support.